The Department of Transportation’s (DOT) mission is to provide for the safe, efficient, and environmentally responsible movement of people and goods in the City of New York and to maintain and enhance the transportation infrastructure crucial to the economic vitality and quality of life of our primary customers, City residents. DOT is an equal opportunity employer, committed to recruiting and maintaining a diverse workforce in an open and inclusive environment.

The Division of Sidewalk & Inspection Management is seeking to hire a Director of Administration to oversee the Division’s Fiscal Unit and handle all administrative affairs for the Division. The candidate will provide support to the Deputy Commissioner by keeping him updated of changes to policies and procedures under their purview.

Responsibilities will include but not limited to the following:
Administration - creating, updating and maintaining the Division’s Standard Operating Procedures (SOPs) for the field operation, work flow procedures. Visiting field sites to meet with staff for the purpose of assessing new needs for resources. S/he will directly supervise staff that coordinate and schedule the annual hearing test and the distribution of boots, manage the yearly inventory of supplies in storage rooms at all SIM locations; review Record of Progressive Disciplines submitted by Supervisors for referral. The candidate may also serve as a liaison to other DOT divisions, other City agencies and represent the Deputy Commissioner (DC) when needed.

Procurement & Fiscal - procurement invoicing, monitoring expenditures and making recommendations to ensure that deliverables are meeting established milestones. Quality assurance and control will be provided to staff to verify that work is being done according to specifications and written in accordance with best practices. The candidate will oversee vendor’s payments using FMS and Passport and ensure that all vendors are paid in a timely manner. Work with the ACCO’s office, Accounts Payable and Budget to improve payment process and to secure funds

Contracts - reviewing and preparing contract documents, engineering estimates, contract specifications, addendums, Change Orders and time extensions.

The selected candidate will have 2 direct reports and 9 in-direct reports and serve as a liaison to internal Divisions, City Agencies, and represent the DC when needed.

1. A baccalaureate degree from an accredited college and four years of full-time, satisfactory professional, technical or administrative experience in one or more of the following fields: program evaluation, contract negotiations/management, business or public administration, contract community relations, or related fields; at least eighteen months must have been in an administrative, managerial or executive capacity, or supervising professional personnel performing work in program evaluation, contract negotiation/management, business or public administration; or

2. A four year high school diploma, or its equivalent, and six years of full-time, professional, technical or administrative work experience in one or more of the fields cited above; at least eighteen months must have been in an administrative, managerial or executive capacity, or supervising professional personnel as described in "1" above; or

3. A satisfactory equivalent of education and experience as cited above. However, all candidates must have the eighteen months of administrative, managerial or executive experience or experience supervising professional personnel as described in "1" above.

Preference will be given to candidates that has project management experience, demonstration of problem-solving ability and leadership skills. Ability to communicate effectively with employees, peers and supervisors in a fast paced work environment verbally and through written reports and correspondence.

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.