*ONLY OPEN TO CURRENT FULL-TIME ANNUALLY PAID PARKS EMPLOYEES*

*This vacancy is only open to 1) current permanent Parks employees serving in the Administrative Community Relations Specialist civil service title or 2) on leave from the title or 3) permanent Parks employees in or on leave from a comparable title (e.g. Administrative Staff Analyst or Administrative Manager) or 4) Parks employees who are reachable on the Administrative Community Relations Specialist civil service list or a comparable civil service list or qualify for a comparable title. [Please indicate the exam and your list number or comparable title on your resume.]

Major Responsibilities

- Under general direction, with wide latitude for the exercise of independent judgment and decision, establish a customer service-oriented permit office. Oversee the processing of all park permits, including but not limited to: special events, athletic, field day, day camp, pool, tennis, boat launch, film/photo requests, Sheepshead Bay Boat Moorings and parking. Maintain a close working relationship with borough management and NYPD to effectively manage events and develop best practices. Use CEMS (Citywide Event Management System) and PerfectMind to process permit applications and permits. Monitor and ensure accuracy of CEMS parks and facilities.
- Ensure proper handling and accounting of all permit fees, including use of online banking and reconciliation of permit fees. Ensure proper record-keeping and record retention for all permit applications. Respond in a timely manner to all litigation, depositions and Freedom of Information Law (FOIL) requests.
- Evaluate patterns of facility usage and coordinate scheduling of routine maintenance and capital work in conjunction with Park and Recreation Managers and the Director of Capital Projects. Implement policies and procedures for best use of existing and new facilities. Work with CEMS management team to ensure that all properties and facilities in database are accurately depicted.
- Serve as liaison with Citywide Marketing and Special Events. Work with Citywide Special Events and Park and Recreation Managers to negotiate terms of very large or complex events.
- Ensure that all policies and procedures for athletic permitting are followed. Work to resolve customer concerns and coordinate permitting with Citywide Athletic Permit office. Monitor condition of athletic facilities and available equipment. Oversee and conduct regular athletic permit inspections, bi-annual inspections and upgrades to Automated External Defibrillator (AED) equipment and scheduling of digital light timers on athletic fields and courts.
- Serve on Agency committees and task forces that review and revise permit policies and procedures to improve efficiency, accuracy and level of customer service.
- Maintain records for all maintenance contracts and container agreements with Borough Management and Agency Legal Division.
- Working with the garage supervisor, oversee scheduling and permitting of all large equipment (mobile stages, bleachers, light towers, etc.). Ensure compliance with all NYC and Parks requirements.
- Serve as a liaison with the Mayor’s Office of Media to ensure a high level of customer service for film and photo shoot customers and to resolve problems.
- Supervise public services staff, POP workers and additional staff including time keeping and yearly evaluations.
- May assist with the planning and coordination of borough special events. Assist with physical set-up, operations and breakdown of equipment for events. May assist with the maintenance of special event equipment and inventory.

Work Location: Litchfield Villa, Brooklyn

How to Apply: Go to cityjobs.nyc.gov and search for Job ID# 770926.

All applicants must apply via cityjobs.nyc.gov. The City is no longer using ESS to accept applications.

*Current Employees please include your ERN on your cover letter and resume.

NOTE: All resumes must be received no later than the last day of the posting period. References will be required upon request.

nyc.gov/parks

MOVEMENT IN THE FACE OF CIVIL SERVICE LISTS IS PROHIBITED UNDER CIVIL SERVICE LAW.

For information about applying for Civil Service Exams go to: Civil Service Exams - Department of Citywide Administrative Services (nyc.gov)

ADMIN COMMUNITY RELATIONS SPEC - 1002F

1. A baccalaureate degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U. S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA) and four years of satisfactory, full-time community liaison, community organization or community relations experience, at least two years of which must have been in a broad administrative or policy-making capacity with responsibility for planning, organizing, coordinating, developing, evaluating and/or administering a large community service program or activity; or
2. A four-year high school diploma or its educational equivalent approved by a State's Department of Education or a recognized accrediting organization and eight years of satisfactory, full-time experience as described in "1" above, at least two years of which must have been in a broad administrative or policy-making capacity with responsibilities as described in "1" above; or
3. Education and/or experience equivalent to "1" or "2" above. Undergraduate education above the high school level may be substituted for the community liaison, community organization or community relations experience, but not for the two years of broad administrative or policy-making experience described in "1" above, at the rate of 30 semester credits from an accredited college or university (as described above) for each year of experience, up to a maximum of 4 years. Graduate education beyond the baccalaureate degree may be substituted for the community liaison, community organization or community relations experience, but not for the two years of broad administrative or policy-making experience described in "1" above, on the basis of 30 graduate credits from an accredited college or university (as described above) for each year of experience, up to a maximum of 2 years. However, all candidates must possess a four-year high school diploma or its educational
equivalent approved by a State’s Department of Education or a recognized accrediting organization and two years of full-time experience in a broad administrative or policy-making capacity with responsibilities as described in "1" above.

1. Bachelor’s degree. 2. Excellent administrative, communication, supervisory and interpersonal skills. 3. Knowledge of permits and borough sports, park and recreation facilities. 4. Must be available to work some early mornings, evenings and weekends. 5. Bilingual a plus.

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency in New York City, Nassau, Orange, Rockland, Suffolk, Putnam or Westchester counties required for employees with over two years of city service. New York City residency required within 90 days of hire for all other candidates.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.