The Office of Contracts (OC) within the Department of Social Services is under the direction of the General Counsel. The Office of Contracts headed by the Agency Chief Contracting Officer (ACCO), oversees the procurement functions for the Agency. The office is responsible for procuring both client services as well as a wide range of goods and non-client services for the Agency. OC ensures that the Agency's contracts are procured in compliance with the New York City Charter and the City's Procurement Policy Board (PPB) Rules as well as the Mayor's Office of Contracts (MOCS) and the Office of Management and Budget (OMB) guidelines. OC assists DSS program areas by supporting their procurement efforts and by providing technical assistance and training as needed. OC fulfills its goals and the Agency's mission by functioning as a central liaison between the Agency's program areas which monitor and evaluate the services provided by the vendors and the various City oversight offices, i.e., MOCS, OMB, and the City's Comptroller, charged with registering the Agency contracts.

Under the direction of the Deputy Agency Chief Contracting Officer (DACCO), with very wide latitude for independent action, and in-conjunction with other areas of the Agency and external agencies where necessary, the Director of Information Technology (IT) Procurement and Services supervises the IT Human Services and the IT Goods and Services Managers, as well as the staff in the two subdivisions of the unit. The division is responsible for the preparation and processing of procurement tasks related to acquisition of IT products including hardware, software and consultant services required by the Agency through all stages of acquisition.

The Office of Contracts is recruiting for an Administrative Procurement Analyst NM-2 to function as Director of the Information Technology Procurement & Services. The duties include:


- Direct and oversee the preparation, review and approval of pre-solicitation review activities, bid specification and solicitation documents for the procurement of information technology/ telecommunications hardware, software and services and consulting services and recommendation of award evaluations and justifications

- Direct the establishment or renewal of support and maintenance contracts for information technology and telecommunications hardware and software acquisitions and activities necessary to obtain approval from the ACCO, City Chief Procurement Officer (CCPO), MOCS and/ or OMB

- Confer with and advise the DACCO, Senior DACCO and ACCO for the preparation of appropriate and timely responses to inquiries related to contracts under review from the various oversight agencies including the Office of the Comptroller, MOCS, and the OMB, regarding pending contract actions under review for registration

- Direct and oversee the review of bids and quotations to determine most reasonable price in relation to market conditions and examination of sample items to determine compliance for the development of recommendation for contract awards, modifications, contract time extensions, and emergency acquisitions.

- Manage the negotiation of contracts using appropriate techniques in the best interests of the Agency and within the legal guidelines prescribed by DSS Office of Legal Affairs (OLA). Oversee the contract signing process which includes providing the approved contract document and instructions for signing the contracts to the awarded vendor, tracking and maintaining the Corporation Counsel approvals, and notifying program areas of contract approval.

- Manage the preparation of procurement packages for goods and services for registration by the Office of the Comptroller, ensuring adherence to prescribed deadlines per the Procurement Policy Board (PPB) Rules; ensures the timely delivery of contract packages to the Comptroller.

- Responsible for planning, organizing, and coordinating annual budget for procurement transactions to ensure sufficient funds are approved for major contract transactions and are in compliance with the prompt payment guidelines as specified by the Office of Management and Budget, and the Office of the Comptroller.

- Responsible for the implementation of the bidding, contracting and approval procedures for various contracts and purchasing using prescribed internal sources and processing via contract management and reporting systems. These systems include the City Financial Management System (FMS), Procurement and Sourcing Solutions Portal (PASSPort), and Procurement Tracking System (PTS).

- Provide guidance and assistance in the processing and requesting of Procurement Identification Numbers required to commence the procurement transactions for IT goods and services purchased by the agency.

- Oversee the process for obtaining vendor insurance as prescribed in the contract agreements, ensuring compliance with City and HRA insurance and bonding requirements for contracts and services.

- Initiates and administers training programs for unit employees, where performance improvements are necessary, and for staff development.

- Oversee the preparation of responses to periodic audits and financial inquiries from government agencies, and primary responsibility for audit response content.

- Promote the agency’s commitment to diversity in contracting, including by meeting the requirements of applicable contractor diversity programs.

1. A baccalaureate degree from an accredited college and four years of full-time satisfactory professional experience in purchasing, procurement, contract administration or a related field, at least eighteen months of which must have been in an administrative, managerial or executive capacity or supervising professional personnel performing duties in one or more of the above fields; or

2. A combination of education and/or experience equivalent to "1" above. However, all candidates must have the eighteen months of administrative, managerial, executive or supervisory experience described in "1" above.

Possession of an acceptable professional procurement certification may be substituted for up to one year of the experience described in "1" above. However, all candidates must have the eighteen months of administrative, managerial, executive or supervisory experience described in""1" above.

- Managerial skills and ability to effectively delegate responsibility. - Familiarity with Local, State, and Federal contractor diversity programs. - Ability to work under pressure and restrictive deadlines, in an atmosphere of intense activity, and be able to elicit the same from subordinate staff. - Superior analytical ability & research skills. - Knowledge of the Procurement Policy Board (PPB) Rules and the NYC Charter as it relates to the oversight approval process. - Strong interpersonal skills which allow for effective direct communications with HRA officials, Agency staff and oversight agencies to which the office relates. - Problem anticipation, prevention, and resolution. - Excellent writing skills. - Excellent computer skills.

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.