APPLICANTS MUST BE PERMANENT IN THE ADMINISTRATIVE STAFF ANALYST CIVIL SERVICE TITLE OR BE PERMANENT IN A COMPARABLE TITLE ELIGIBLE FOR 6.1.9 TITLE CHANGE


The Department of Homeless Services (DHS) is one of the largest organizations of its kind committed to preventing and addressing homelessness in New York City. Collaborating with other public agencies and not-for-profit partners, DHS works to prevent homelessness before it occurs, reduce street homelessness and assist New Yorkers to transition from shelter into appropriate permanent housing. DHS is responsible for management of over 200 facilities, which mainly are individual and family shelters used as overnight residences for over 38,000 adults and children. DHS’s portfolio covers approximately 4M square feet.

The Facilities and Logistics Division (F&L) is responsible for monitoring DHS shelters as it relates to the maintenance of building systems. Within the Facilities & Logistics Division is Facilities Operations Contract Tracking Unit (CTU), responsible for managing the lifecycle of service contracts that support facility operations. CTU procures an array of services that support the maintenance and repair of DHS Adult and Family shelter sites as well as Administrative Offices. The type of contract services CTU procures are, but not limited to heating, HVAC, plumbing, refrigeration, elevator, painting, air monitoring, lead abatement, snow removal and fire safety. These services ensure that DHS is able to provide a clean and safe environment for its clients and staff.


The Department of Homeless Services is recruiting for one (1) Administrative Staff Analyst NM-II to function as Director of Expense Contracts who will;

- Oversee the day-to-day operations of the Contract Tracking Unit (CTU) staff, responsible for procuring DHS service contracts. Review contract proposals and performance reports to ensure compliance with the agency's requirements, and federal/state/city guidelines.

- Direct contract negotiations making final recommendations to Senior Management concerning the awarding of contracts, provision of additional funding or defunding of contracted services. Develop and manage reports to management on contract performance, including a final report at contract closure. Participate in agency planning sessions; recommends new program approaches, as well as changes in agency policies/procedures as deemed necessary.

- Supervise staff to implement new initiatives and monitor the program's performance by reviewing invoices and ensuring payments are in accordance with contract specifications; evaluating prospective contractors' budgetary proposals and financial reports, and ensuring contractors operate within contractual limits and applicable federal, state, city guidelines.

- Prepare and submit mandated contract performance reports to the ACCO’s Office. Collaborate with the ACCO’s office to monitor MOCS Annual Plan Tracking report to ensure timely contract registrations. Respond to contract inquiries made by OMB, MOCS, Comptroller’s Office, ACCO’s Office and other Entities.

- Develop Contract Burn Rates and matrix for planning purposes; review EAM database for project cost and advise on replacement vs repairs on items like boilers, HVAC systems, etc.

- Establish and implement control mechanisms to facilitate program evaluation and monitoring of the agency's operations as well as the contractors' performance. Provide technical contract expertise to contractors and subordinates.

- Lead program planning sessions directed towards developing new programs and more effective agency policies/procedures.

- Collaborate and coordinate with other units within Operations, such as Maintenance and Repairs Unit and Capital to plan and initiate new contracts, and Material Acquisitions Procurement unit to project and establish project cost on various projects. Work with legal counsel to solicit bids for contract proposals.


Work Location:
101-07 Farragut Rd, Brooklyn NY


Hours/Schedule:
Monday – Friday 8am – 4pm

PLEASE NOTE PROPOSED SALARY RANGE FOR THIS POSITION $94,715-$94,715

1. A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area. 18 months of this experience must have been in an executive, managerial, administrative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or

2. A baccalaureate degree from an accredited college and four years of professional experience in the areas described in "1" above, including the 18 months of executive, managerial, administrative or supervisory experience, as described in "1" above.

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.