*** OPEN TO APPLICANTS WHO ARE PERMANENT IN THE CIVIL SERVICE TITLE OF ADMINISTRATIVE CONTRACT SPECIALIST

Division/Program Summary Description:

The New York City Department of Health and Mental Hygiene (NYC DOHMH)'s Bureau of Hepatitis, HIV, and Sexually Transmitted Infections (BHHS) oversees the City's response to viral hepatitis, HIV, and sexually transmitted infections (STIs), including testing initiatives; prevention, care, and treatment programming; epidemiology and surveillance; training and technical assistance; community engagement; social marketing; policy advocacy; and racial equity and social justice initiatives. BHHS works to end viral hepatitis, HIV, and STIs in New York City using an approach that is strengths-based, community-driven, and intersectional, accounting for how factors such as race, ethnicity, gender, sex, and socioeconomic status, among others, come together to impact public health. The mission of the Administration Unit of the Bureau is to provide administrative support and coordination in the areas of contract administration; procurement; human resources management; fiscal administration; and contracts management to enable the other units (Prevention; Care and Treatment; Epidemiology and Field Services; External Affairs; and Clinical Operations) to function effectively and efficiently. BHIV maintains a human services funded provider portfolio containing over 400 agreements with more than 150 unique service provider agencies.

We strongly encourage people to apply and contribute your diversity in thought, racial identity, national origin, gender, age, religion, disability status, veteran status, and/or LGBTQI+ status to enhance the work of the DOHMH and promote the health of all New Yorkers.

Position Summary:

The Director of Contracts and Procurements will be a dynamic individual with extensive contracting oversight and management experience as well as some information systems experience. The incumbent will work with all units within the Bureau to manage BHHS’ contract agreement with PHS, for the contracting of all human service contracts required for the bureau as well as any internal contracts required through the BHHS portfolio.

Job Duties and Responsibilities:

Oversee and provide leadership, general direction to Business Systems Unit staff.

Analyzes all procurement documents, including RFPs, Sole Source, Negotiated Acquisitions and Intergovernmental agreements.

Develop and implement policies, protocols, standards, and business processes for effective contract and grant management.

Liaisons with all bureau programs, central divisions and fiscal agent to oversee bureau contracts and procurement portfolio.

Oversee contract execution, renewals, amendments, and closeouts with fiscal agent.

Reviews contract proposals and performance reports to ensure compliance with the agency's requirements, and federal/state/city guidelines.

Makes recommendations to higher management concerning the awarding of contracts, provision of additional funding or defunding of contracted programs. Makes regular summary reports to higher management, on contract performance, including a final report at contract closure. Monitors the program's performance to ensure optimum effectiveness and efficiency.

Directs contract negotiations making the final recommendation to higher management concerning awarding of contracts and the provision of additional funding and defunding.

Work with bureau administration in the development of database/system to streamline requests related to contract management and grants administration.

Why you should work for us:

- Loan Forgiveness: As a prospective employee of the City of New York, you may be eligible for federal/state loan forgiveness and repayment assistance programs that lessen your payments or even fully forgive your full balance. For more information, please visit the U.S. Department of Education’s website (https://studentaid.gov/pslf/)

- Benefits: City employees are entitled to unmatched benefits such as:
o a premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment.
o additional health, fitness, and financial benefits may be available based on the position’s associated union/benefit fund.
o a public sector defined benefit pension plan with steady monthly payments in retirement.
o a tax-deferred savings program and
o a robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers.

- Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home.

- Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYC a healthy place to live and work.

Established in 1805, the New York City Department of Health and Mental Hygiene (NYC Health Department) is the oldest and largest health department in the U.S., dedicated to protecting and improving the health of NYC. Our mission is to safeguard the health of every resident and cultivate a city where everyone, regardless of age, background, or location, can achieve their optimal health. We provide a wide array of programs and services focused on food and nutrition, anti-tobacco support, chronic disease prevention, HIV/AIDS treatment, family and child health, environmental health, mental health, and social justice initiatives. As the primary population health strategist and policy authority for NYC, with a rich history of public health initiatives and scientific advancements, from addressing the 1822 yellow fever outbreak to the COVID-19 pandemic, we serve as a global leader in public health innovation and expertise.

Come join us and help to continue our efforts in making a difference in the lives of all New Yorkers!

Commitment to Equity:

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

The NYC Health Department is an inclusive equal opportunity employer committed to providing access and reasonable accommodation to all individuals. To request reasonable accommodation to participate in the job application or interview process, contact Sye-Eun Ahn, Director of the Office of Equal Employment Opportunity, at sahn1@health.nyc.gov or 347-396-6549.

1. A baccalaureate degree from an accredited college and four years of full-time, satisfactory professional, technical or administrative experience in one or more of the following fields: program evaluation, contract negotiations/management, business or public administration, contract community relations, or related fields; at least eighteen months must have been in an administrative, managerial or executive capacity, or supervising professional personnel performing work in program evaluation, contract negotiation/management, business or public administration; or

2. A four year high school diploma, or its equivalent, and six years of full-time, professional, technical or administrative work experience in one or more of the fields cited above; at least eighteen months must have been in an administrative, managerial or executive capacity, or supervising professional personnel as described in "1" above; or

3. A satisfactory equivalent of education and experience as cited above. However, all candidates must have the eighteen months of administrative, managerial or executive experience or experience supervising professional personnel as described in "1" above.

Strong leadership skills with the ability to manage, train, and develop a team. - In-depth knowledge of contract and grant management principles, protocols, and best practices. - Excellent analytical and problem-solving abilities. - Strong understanding of NYC financial requirements and policies from MOCS, the Comptroller, etc. - Proficiency in data analysis and reporting. - Exceptional communication and interpersonal skills. - Ability to collaborate effectively with stakeholders at all levels. - Project management experience is a plus.

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.