NYC Parks is a design award-winning city agency that builds and cares for public spaces for New Yorkers to connect, play and enjoy. NYC Parks manages more than 30,000 acres or 14% of the city’s land, encompassing more than 5,000 individual properties. Our diverse set of assets includes recreational facilities, nature centers, historic buildings and structures, golf courses, athletic fields, playgrounds, tennis courts, public pools, performing arts spaces, retaining walls and nearly 14 miles of beaches.

Major Responsibilities
- Under general supervision of the Chief of Citywide Operations, with latitude for independent initiative and judgment, coordinate all non-technical aspects of contract administration for all capital and expense contracts.
- Work with each program’s director to allocate the fiscal year budget and develop contracting plan. Submit certificate to proceed documents for review.
- In conjunction with Olmsted’s Capital Management Services and Purchasing and Accounting division at Arsenal West, track contracts after transmittal to ensure timely assignment of bid dates. Coordinate bid review and pre-construction meetings and monitor progress of contract registration and issuance of awards letters and order-to-work letters.
- Monitor all administrative contract tasks to ensure timely completion. Administrative contract tasks including but not limited to vendor payments, evaluations, schedule milestones, scheduled completion dates and punch list completions.
- Monitor additional fee requests/change order claims and contract increase requests. Work with Chief, Team Leader and Directors to ensure timely completion.
- Maintain multiple databases and systems (UNIFIER, City's Financial Management System (FMS) and Automated Procurement Tracking System (APT) for tracking all aspects of the contract process.
- Develop Request for Proposals (RFPs) for contract supervision. Review RFP content prior to request for approval. Coordinate panel committee members, committee reviews, ranking and award.
- Prepare regular updates, briefings, reports, evaluations, budgets and correspondence related to all capital and expense projects and ensure projects are advanced in a timely manner.
- Work with Chief/Deputy Chief of Operations, Team Leader and Directors to monitor spending on expense contracts by fiscal year to ensure that funds are spent each year.

How to Apply: Go to cityjobs.nyc.gov and search for Job ID# 636914.

All applicants must apply via cityjobs.nyc.gov. The City is no longer using ESS to accept applications.

*Current City Employees please include your ERN and Job ID# 636914 on your cover letter and resume.

Work Location: Randall's Island, Manhattan

NOTE: All resumes must be received no later than the last day of the posting period. References will be required upon request.

nyc.gov/parks

MOVEMENT IN THE FACE OF CIVIL SERVICE LISTS IS PROHIBITED UNDER CIVIL SERVICE LAW.

1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
3. Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

1. Familiarity with Parks Capital and Expense processes and the City's Procurement Policy Board Rules. 2. Strong interpersonal and communication skills. 3. Understanding of contract administration, ability to keep organized records and work independently. 4. Proficiency in Microsoft Word, Excel and PowerPoint. Knowledge of UNIFIER, FMS and APT. 5. Valid New York State driver license.

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency in New York City, Nassau, Orange, Rockland, Suffolk, Putnam or Westchester counties required for employees with over two years of city service. New York City residency required within 90 days of hire for all other candidates.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.