YOU MUST BE PERMANENT IN ADMINISTRATIVE PROCUREMENT ANALYST, BE PERMANENT IN A COMPARABLE TITLE ELIGIBLE FOR 6.1.9 TITLE CHANGE OR BE IMMEDIATELY REACHABLE ON EXAM NO. 3107.

The Office of Contracts (OC) within the Department of Social Services is under the direction of the General Counsel. The Office of Contracts headed by the Agency Chief Contracting Officer (ACCO), oversees the procurement functions for the Agency. The office is responsible for procuring both client services as well as a wide range of goods and non-client services for the Agency. OC ensures that the Agency's contracts are procured in compliance with the New York City Charter and the City's Procurement Policy Board (PPB) Rules as well as the Mayor's Office of Contracts (MOCS) and the Office of Management and Budget (OMB) guidelines. OC assists DSS program areas by supporting their procurement efforts and by providing technical assistance and training as needed. OC fulfills its goals and the Agency's mission by functioning as a central liaison between the Agency's program areas which monitor and evaluate the services provided by the vendors and the various City oversight offices, i.e., MOCS, OMB, and the City's Comptroller, charged with registering the Agency contracts.

The Procurement Implementation Division (PID)/ Human Services manages the key procurement actions, following vendor evaluation identification and selection, including but limited to Public Notices; vendor verification; financial and contract review; insurance compliance, and other award milestones as outlined in the Procurement Policy Board (PPB) rules.

Under the direction of the Director of the Procurement Implementation Division/ Human Services (PID/HS), with wide latitude for the exercise of independent initiative and decision making, the Deputy Director of PID/HS – DHS is responsible for the management of the day-to-day operations of the Agency’s procurement portfolio, categorized for the Department of Homeless Services contracts. The Deputy Director performs complex work to ensure the accuracy of transaction details and timely execution of processing steps involved in the implementation and management of contracts per the Procurement Policy Board (PPB) rules.

The Procurement Implementation Division/ Human Services (PID/HS) is looking for one (1) Administrative Procurement Analyst NM-I to function as a Deputy Director / PID Human Services - DHS who will:

- Oversee and coordinate the workflow, assignment, and processing of various procurement activities for DSS/ DHS Program Areas and other satellite entities such as Mayor’s Office of Immigrant Affairs (MOIA) and End Gender Based Violence (ENDGBV). These procurement actions include but are not limited to new contracts, contract amendments, renewals, negotiated acquisitions, negotiated acquisition extensions, and discretionary awards. Ensures all procurement processes comply with regulatory mandates and are completed within required timeframes to avoid service disruption across critical services programs.

- Prepare confidential and intricate reports for the Agency Chief Contracting Officer (ACCO), Senior Deputy Agency Chief Contracting Officer and/ or Deputy Agency Chief Contracting Officer. These reports identify statistical groupings; deficiencies; status updates; any issues that may delay the timely registration of contracts; contract data; analysis of processing progression and immediate status, and expiration data.

- Plan the assignment and review of procurement transactions. Review and approve contract packages developed by unit analysts, for processing and submission for registration to the Office of the Comptroller.

- Act as a representative for the Office of Contracts at meetings within and outside of the Agency. Serve as the adjunct liaison for the Office of Contracts with various stakeholders, including Agency leadership, program areas, and oversight agencies such as the Mayor’s Office of Contract Services (MOCS), New York City Department of Finance and the Department of Investigations (DOI), providing relevant information on issues related to the status of procurement actions, administration and continuation of services after contracts expirations.

- Conduct monthly portfolio review meetings to provide and advise Program Area on procurement transaction status, Agency procurement policy and procedure, legal requirements and complex contracting actions, to ensure compliance with agency procedures and to facilitate the timely implementation and delivery of contracted services.

- Advise potential contractors on citywide charters, policy, procedure, and mandates, during the development stages of new contract transactions and the amendment or renewal of existing contracts; provides clarification of legal terms and conditions of contracts to vendors.

- Coordinate and deliver training to Program Areas on internal contract policies, procedures, and relevant Federal, State, and City regulations related to human service contracts. Coordinate and provide Agency procurement staff with updates and changes in procurement laws, human services regulations, and best practices to ensure ongoing compliance and effectiveness.

- Participate in special projects related to human service procurement. Provide technical assistance and guidance to internal teams and external providers regarding procurement procedures and contract requirements, and compliance with procurement policies and regulations.

- Collaborate with DSS/ DHS Program Areas, the Office of Legal Affairs, and the DSS Office of Finance to develop procurement strategies that align with service goals and regulatory requirements.

- Conduct biweekly one-on-one meetings with team members to review caseloads, offer strategic recommendations, and provide individualized support to enhance performance and well-being.

ADM PROC ANAL-NM FRM M1-3 - 8297A

1. A baccalaureate degree from an accredited college and four years of full-time satisfactory professional experience in purchasing, procurement, contract administration or a related field, at least eighteen months of which must have been in an administrative, managerial or executive capacity or supervising professional personnel performing duties in one or more of the above fields; or

2. A combination of education and/or experience equivalent to "1" above. However, all candidates must have the eighteen months of administrative, managerial, executive or supervisory experience described in "1" above.

Possession of an acceptable professional procurement certification may be substituted for up to one year of the experience described in "1" above. However, all candidates must have the eighteen months of administrative, managerial, executive or supervisory experience described in""1" above.

- Managerial skills, which allows the ability to delegate responsibility. - Capability to work under pressure with restrictive deadlines, in a fast-paced environment, with the ability to elicit the same from subordinate staff. - Superior analytical abilities and research skills. - Knowledge of the Procurement and Sourcing Solutions Portal (PASSPort) Procurement Policy Board (PPB) Rules and the NYC Charter as it relates to the oversight approval process. - Strong interpersonal skills which allow for effective direct communications with DHS officials, Agency staff, and oversight agencies to which the office relates. - Problem anticipation, prevention, and resolution. - Excellent writing and computer skills.

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.