APPLICANTS MUST BE PERMANENT IN THE ADMINISTRATIVE STAFF ANALYST CIVIL SERVICE TITLE

The Department of Social Services (DSS) is comprised of the administrative units of the New York City Human Resources Administration (HRA) and the Department of Homeless Services (DHS). HRA is dedicated to fighting poverty and income inequality by providing New Yorkers in need with essential benefits such as Food Assistance and Emergency Rental Assistance. DHS is committed to preventing and addressing homelessness in New York City by employing a variety of innovative strategies to help families and individuals successfully exit shelter and return to self- sufficiency as quickly as possible.

The Office of Fiscal Operations is DSS/HRA/DHS’s primary payments and accounting office, and the core responsibilities are carried out through the operations of the Bureau of Accounts Payable, Revenue and Reimbursement, and Disbursement & Grant Accounting.

The Bureau of Accounts Payable (BAP) is recruiting one (1) Administrative Staff Analyst NM to function as the Deputy Director of SIF/Internal Capital Payment/Employee Expenses and under executive direction and with wide latitude for independent initiative and judgment will support the Director in overseeing all operational, fiscal, compliance, and reporting functions within the SIF, ICP, and Employee Expense Units for DSS/HRA/DHS and also will:

- Assist in overseeing and managing the day-to-day operations of the DSS/HRA and DHS portfolios for the SIF, ICP, and EE Units, ensuring continuity of services, timely processing of transactions, and adherence to established procedures.

- Support the implementation of the Executive Director’s directives by helping develop operational strategies, streamline workflows, establish benchmarks, clarify instructions, monitor resource allocation, and resolve routine issues to help achieve unit and agency goals.

- Assist in managing agency-controlled checking accounts, including ensuring accurate administration of small purchases, petty cash transactions, and related reconciliation activities.

- Support the processing of Miscellaneous Employee and client-related non-SIF expenses, ensuring that transactions are properly documented and accounted for within the Miscellaneous Expense Account (MEA) and Internal Fund Account (IFA).

- Assist in maintaining the inventory and distribution of Metrocards for over 66 Job Centers and multiple DHS programs, and support the accurate issuance of emergency checks and Medicaid cards as needed.

- Help review expenditure documentation and replenish bank accounts, including assisting with the preparation of quarterly expenditure and replenishment reports.

- Support the Director in ensuring accuracy of payments for authorized HRA and DHS capital projects totaling more than $35 million annually, including reviewing supporting documentation and validating compliance with funding requirements.

- Assist in managing the review and approval process for employee reimbursements, including travel, transportation, mileage, tolls, parking, and other work-related expenses.

- Support enhancements and operational oversight of program applications, including the Employee Expense System and the electronic SIF/Non-SIF systems (ESIFS and NSIFS), ensuring the systems meet business needs and internal control standards.

- Assist in preparing operational reports for upper management, including activity summaries, performance dashboards, trend analysis, and other reports used for managerial

ADMINISTRATIVE STAFF ANALYST ( - 1002A

1. A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area. 18 months of this experience must have been in an executive, managerial, administrative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or
2. A baccalaureate degree from an accredited college and four years of professional experience in the areas described in "1" above, including the 18 months of executive, managerial, administrative or supervisory experience, as described in "1" above.

- Strong analytical skills and ability to interpret complex financial data. - Experience preparing operational and performance reports for management. - Knowledge of government payment workflows, including FMS and invoice processing procedures. - Proficiency in Excel, Power BI, Tableau, or other reporting tools. - Excellent communication skills, both verbal and written. - Demonstrated leadership and staff development experience. - Strong organizational skills with the ability to prioritize tasks in a manual, detail-heavy environment. - Background in internal controls, fiscal operations, or process improvement (Lean/Six Sigma a plus).

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.