APPLICANTS MUST BE PERMANENT IN THE ADMINISTRATIVE STAFF ANALYST CIVIL SERVICE TITLE OR BE PERMANENT IN A COMPARABLE TITLE ELIGIBLE FOR 6.1.9 TITLE CHANGE

PLEASE NOTE PROPOSED SALARY RANGE FOR THIS POSITION $84,451- $95,000

The Department of Homeless Services (DHS) is one of the largest organizations of its kind committed to preventing and addressing homelessness in New York City. Collaborating with other public agencies and not-for-profit partners, DHS works to prevent homelessness before it occurs, reduce street homelessness and assist New Yorkers to transition from shelter into appropriate permanent housing. DHS is responsible for management of over 200 facilities, which mainly are individual and family shelters used as overnight residences for over 38,000 adults and children. DHS’s portfolio covers approximately 4M square feet.

The Facilities and Logistics Division (F&L) is responsible for monitoring DHS shelters as it relates to the maintenance of building systems. Within the Facilities & Logistics Division is Facilities Operations Contract Tracking Unit (CTU), responsible for managing the lifecycle of service contracts that support facility operations. CTU procures an array of services that support the maintenance and repair of DHS Adult and Family shelter sites as well as Administrative Offices. The type of contract services CTU procures are, but not limited to heating, HVAC, plumbing, refrigeration, elevator, painting, air monitoring, lead abatement, snow removal and fire safety. These services ensure that DHS is able to provide a clean and safe environment for its clients and staff.

The Department of Homeless Services is hiring for one (1) Administrative Staff Analyst NMI to function as Deputy Director in the Administrative Contracts who will;

- Supervise a team of contract managers responsible for non-human Services contracts.

- Review contract proposals for services including Food, Exterminating, Cleaning, Transportation and other contracts; prepares performance reports to ensure compliance with the agency's requirements, and federal/state/city guidelines.

- Review and approve invoices for contracts in their portfolio to ensure accurate payments to the vendors.
- Monitor contracts and advise on cost saving actions while maintaining the same or better level of services to DHS programs and shelters.

- Ensure contractors are performing per contract specifications and create reports on contract performance.

- Review and edits policies and procedures related to Contracts Administration.

- Evaluate prospective contractors' budgetary proposals and financial reports; prepare quarterly and annual budget projections.

- Review and make recommendations on food discards to improve efficiency.

- Collaborate with the DSS Medical Director’s Office on ensuring compliance with the NYC Food Standards, reviewing and approving plans for new food vendors and on training seminars for DHS Providers on Food Safety.

- Review and approve new food vendors for DHS providers.

- Direct contract negotiations making the final recommendation to higher management concerning awarding of contracts and the provision of additional funding and defunding.

- Assist Director on administrative tasks and special projects as needed.

- May perform the duties of subordinates to ensure successful unit operations.


Work Location: 33 Beaver Street, New York, NY

Hours/Schedule: Monday – Friday 9am – 5:00pm



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1. A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area. 18 months of this experience must have been in an executive, managerial, administrative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or
2. A baccalaureate degree from an accredited college and four years of professional experience in the areas described in "1" above, including the 18 months of executive, managerial, administrative or supervisory experience, as described in "1" above.

- Excellent skills in quantitative data and policy analysis. - Familiarity with software, such as PASSPORT and FMS. - Strong writing, communication, and interpersonal skills.

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.