Hours: Full-Time – 35 Hours
Work Location: 30-30 Thomson Avenue, LIC, NY 11101

Only candidates who are permanent in the Administrative Procurement Analyst title or those who are reachable on the Open-Competitive List (Exam #3107) may apply. Please include a copy of your Notice of Results, Proof of Filing, or indicate if you are permanent in the title. If you do not meet the previously mentioned civil service criteria, you will not be considered for an interview.

The NYC Department of Design and Construction, Finance & Procurement Division’s Agency Chief Contracting Office (ACCO) is seeking to hire a Deputy Agency Chief Contracting Officer (Deputy ACCO). Under supervision, with latitude for independent initiative and judgment, the Deputy ACCO will directly manage the Competitive Sealed Bid Unit and Reporting, Insurance, & Vendor Compliance Unit within DDC. The Deputy ACCO will also assist with improvement strategies and reporting for both units. The selected candidate will ensure the procurements and procurement related activities within each unit are processed in an effective and efficient manner. The candidate is expected to have a thorough understanding of the New York City Procurement and Policy Board Rules. The Deputy ACCO would be responsible for the day to day operations within each unit, ensuring that the work is being processed in a timely manner. The Deputy ACCO may be required to train staff on the various procurement and procurement related processes. It will also be expected that the selected candidate would review the current processes within each unit and help identify improvements to the processes to reduce the cycle times of the respective procurements. The Deputy ACCO will also assist in the development of standard operating procedure manuals that will assist in staff training. The respective units are responsible for procurements utilizing various procurements methods which may utilize capital and/or expense funds. The selected candidate must have strong computer skills to create reports for tracking and reporting on the status of procurements to both internal agency partners and external agency partners including oversight agencies. The candidate will use several computer systems including Financial Management System (FMS), PASSPort, and DDC internal systems in the process of reviewing and completing work. Additional tasks or duties may be assigned to the candidate as deemed necessary by the ACCO.

Authorization to work in the United States is required for this position. NYC Department of Design and Construction does not provide sponsorship for international employees for visa applications, extensions or status changes, including STEM/OPT visas. Applicants are responsible for ensuring that they meet all qualifying requirements for this position, at the time of application.

All applicants, including City Employees: Please go to NYC Government Jobs | Explore Careers | City of New York, go to Search for Open Jobs, and type in the Job ID # listed above. Submit job application as prompted. Do not apply via Employee Self-Service (ESS), e-mail, mail, or fax your resume to DDC directly.

ADMINISTRATIVE PROCUREMENT ANA - 82976

1. A baccalaureate degree from an accredited college and four years of full-time satisfactory professional experience in purchasing, procurement, contract administration or a related field, at least eighteen months of which must have been in an administrative, managerial or executive capacity or supervising professional personnel performing duties in one or more of the above fields; or
2. A combination of education and/or experience equivalent to "1" above. However, all candidates must have the eighteen months of administrative, managerial, executive or supervisory experience described in "1" above.

Possession of an acceptable professional procurement certification may be substituted for up to one year of the experience described in "1" above. However, all candidates must have the eighteen months of administrative, managerial, executive or supervisory experience described in "1" above.

Candidates should have excellent organizational, interpersonal, verbal, written, and analytical skills. Proficiency using Microsoft Word, Excel, and Access queries and reports is a plus. Working knowledge of procurement functions, entering, and retrieving data from automated information systems, PASSPort, Financial Management System (FMS), and Info advantage, is preferred. Significant training from the Mayor’s Office of Contract Services Procurement Training Institute in the City’s Procurement rules is required.

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.