Responsible for assignments that are associated with Roadway Repair and Maintenance (RRM) Administration’s Personnel unit. RRM Administration is responsible for personnel matters of approximately 1,400 employees, mostly laborers. Duties include, but not limited to: Maintain office calendar, and electronic file-library of administrative forms, spreadsheets, org charts, and other documents. Create and organize various spreadsheets including large scale and detailed data comparison and analysis. Prepare communications of those analysis through tables, summaries, and other reports. Type letters, memos, and transfer forms. Prepare absence control reports (absence and tardiness). Monitor submission of time sensitive documents. Utilize employee roster database. Communicate effectively with operational field staff to ensure employee compliance with various personnel requirements. Document and follow up with field locations to ensure deadlines are met, including sign sheets and other required verifications. File paperwork and organize personnel file room. Assist with distribution of pertinent information, notices, and flyers, and promotional goods to field locations. Assist Training Coordinator as needed. Selected candidate will assist fellow co-workers with additional miscellaneous clerical duties as needed such as printing, copying, creating various reports, responding to telephone inquiries, and provide daily back-up assistance to Director of RRM Personnel on various HR related issues.

*** IN ORDER TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE CLERICAL ASSOCIATE TITLE, OR MUST HAVE FILED FOR THE
CLERICAL ASSOCIATE EXAM, OR BE ELIGIBLE UNDER THE 55A PROGRAM.***

Qualification Requirements
A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience.
Skills Requirement
Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.

Ability to multitask and prioritize assignments in a fast-paced work environment. Familiarity with MS Word, Excel, and Outlook.

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.