Open to candidates in the title of Contract Specialist II or the comparable title of Staff Analyst

Within the Office of External Affairs is the Bureau of OEA Administration. OEA Administration handles Personnel Actions, Contracts & Procurement and Budget. OEA Administration liaises with the Community Affairs unit within the Bureau of Government Affairs which is responsible for channeling public health information to and from elected officials, community-based organizations, community boards and the general public.

Reporting to the Director of Contract and Procurement, the Contract Specialist will work closely with various bureaus within the Office of External Affairs to identify and pursue new services or projects that require contracts. The specialist will assist in drafting, reviewing, and managing a variety of contracts to support these initiatives. In addition to contract drafting, the specialist will be responsible for performing a range of tasks related to contract management and procurement, ensuring compliance with established policies and procedures while fostering effective collaboration across teams. The Bureau of OEA Administration is seeking a permanent Contract Specialist to fill this position.

DUTIES WILL INCLUDE BUT NOT BE LIMITED TO:
- Post for Permanent Contract Specialist
- Coordinate contract processes with bureau project managers, directors, and Agency Chief Contracting Officer to ensure contract and procurement actions are submitted on time, from contract drafting to registration.
- Review and evaluate contract budgets, ensuring that all contractors invoices are submitted and processed promptly for payment.
- Manage and track the division's contracts expenditures, ensuring compliance with the maximum reimbursable amount.
- Establish and maintain strong relationships with contractors, to ensure compliance with agency requirements and federal, state and city regulations.
- Assist and guide project managers and directors in revising, editing, and preparing contract bids to ensure accuracy and compliance with agency standards.
- Consult with and advises the Agency Chief Contracting Officer and bureau on issues relating to procurement actions, including decisions for the most cost-effective method for obtaining goods and services.
- Assist with submitting procurement requisitions as needed, ensuring that all necessary documentation is completed and submitted.
- Perform special projects and related work as required.

PREFERRED SKILLS:
- At least 2 years of experience in contract management and procurement.

- Excellent writing and editing skills to draft and refine contracts and related documents.

- Strong interpersonal skills to collaborate effectively with teams and contractors.

- Strong attention to detail and organizational skills, ensuring accuracy and compliance in contract management.

- Ability to function in a fast-paced and rapidly changing environment.

- Ability to negotiate favorable terms with contractors and address and resolve disputes effectively.

- Proficiency in federal/state/city contract management is a plus but not required.

Why you should work for us:

- Loan Forgiveness: As a prospective employee of the City of New York, you may be eligible for federal/state loan forgiveness and repayment assistance programs that lessen your payments or even fully forgive your full balance. For more information, please visit the U.S. Department of Education’s website (https://studentaid.gov/pslf/)
- Benefits: City employees are entitled to unmatched benefits such as:
o a premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment.
o additional health, fitness, and financial benefits may be available based on the position’s associated union/benefit fund.
o a public sector defined benefit pension plan with steady monthly payments in retirement.
o a tax-deferred savings program and
o a robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers.
- Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home.
- Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYC a healthy place to live and work.

Established in 1805, the New York City Department of Health and Mental Hygiene (NYC Health Department) is the oldest and largest health department in the U.S., dedicated to protecting and improving the health of NYC. Our mission is to safeguard the health of every resident and cultivate a city where everyone, regardless of age, background, or location, can achieve their optimal health. We provide a wide array of programs and services focused on food and nutrition, anti-tobacco support, chronic disease prevention, HIV/AIDS treatment, family and child health, environmental health, mental health, and social justice initiatives. As the primary population health strategist and policy authority for NYC, with a rich history of public health initiatives and scientific advancements, from addressing the 1822 yellow fever outbreak to the COVID-19 pandemic, we serve as a global leader in public health innovation and expertise.

Come join us and help to continue our efforts in making a difference in the lives of all New Yorkers!

The NYC Health Department is an inclusive equal opportunity employer committed to providing access and reasonable accommodation to all individuals. To request reasonable accommodation to participate in the job application or interview process, contact Sye-Eun Ahn, Director of the Office of Equal Employment Opportunity, at sahn1@health.nyc.gov or 347-396-6549.

1. A baccalaureate degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U. S. Secretary of Education and by the Council of Higher Education Accreditation (CHEA), and six months of full-time, satisfactory professional, technical, or administrative experience in one or more of the following fields: program evaluation, contract negotiation/management, fiscal/financial management, or project management; or
2. A four year high school diploma or its educational equivalent approved by a State’s Department of Education or a recognized accrediting organization and four years of full-time, satisfactory professional, technical, or administrative experience in one or more of the following fields: program evaluation, contract negotiation/management, fiscal/financial management, or project management; or
3. Education and or experience equivalent to “1" or “2" above.

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.