Job Description:

SBS Neighborhood Development seeks a Contract Manager to support the Program Finance and Operations team in the administration and operations of the Neighborhood Development Division’s (NDD) Avenue NYC Commercial Revitalization portfolio of grants, contracts, and procurements.

The Contract Manager will report to the Senior Contract Manager and/or the Director of Program Finance and Operations. The Contract Manager, under supervision but with some latitude for independent judgement, will collaborate closely with NDD’s other three programmatic teams as part of a cross-functional team to streamline in-place systems and processes, liaise with external partners and government officials as needed, and ensure compliance with all federal, state and local laws, rules and agency policies governing the source of funding. As part of overseeing a grant portfolio, the Contract Manager, under supervision, will work directly with select non-profit economic development organizations located in low-to-moderate income neighborhoods across New York to ensure they are effectively serving their commercial districts. The ideal Contract Manager will have an interest in economic development, urban planning, program management, nonprofit management, capacity building, government affairs, grant administration, or a related field.


Primary Job Functions:

Contract Manager responsibilities include, but are not limited to:

Support NDD’s team of Program Managers and Project Managers by managing contract administration for commercial revitalization and organizational development grantees

a. Budgeting and scope refinement;

b. Contract registration and compliance;

c. Payment request and invoice processing, including use of HHS Accelerator Financials;

d. Ensuring consistent communications with grantees regarding contracting processes, document templates, and required trainings;

Under supervision, liaise with SBS Fiscal, Management, and Audit (FMA) division, and SBS’ Legal team to ensure an efficient contract registration process for grant recipients and clear communication of processes across teams;

Under supervision, provide partner organizations and select grantees guidance on commercial revitalization project planning, implementation, and best practices;

Support the Program Finance and Operations team in tracking and reporting of grantee performance evaluations across all grant programs; and

Serve as a responsive, vocal, and insightful representative of SBS on several BIDs’ Board of Directors, as well as at other external facing meetings and public events.

1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
3. Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

Strong organizational and project management skills Strong work ethic, attention to detail and a desire to improve the effectiveness and quality of services delivered to communities in the City of New York Experience planning, implementing, and managing projects involving diverse stakeholders Experience writing reports, evaluating program impact Outstanding analytic, problem-solving, and creative thinking abilities Outstanding communication, presentation, and partnership management skills Ability to learn quickly, manage multiple obligations, proactively problem-solve, and provide timely and clear updates to supervisors Ability to complete tasks in a timely fashion with limited supervision Experience reviewing budgets, scopes of work, and invoices/financial statements Excellent MS Word, MS Excel, MS PowerPoint, MS OneNote, and MS Outlook skills familiarity with Adobe Acrobat preferred Knowledge and/or interest in New York City, State and Federal government agencies and procurement Experience with HHS Accelerator a plus Familiarity with Smartsheet a plus Established interest in community-based development organizations, economic development nonprofits, and neighborhood development issues Familiarity with New York City commercial districts and neighborhoods, and/or working with local small business issues A baccalaureate degree from an accredited college

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.