The Office of Civil Justice was established by the Civil Charter and it is part of the City’s unprecedented investment in free legal services to New Yorkers in need. The Office of Civil Justice consolidates the City’s various legal services programs at DSS and works to increase the availability of legal services citywide. The Office coordinates with legal services providers; the court systems; the advocacy community; elected officials, City officials inside and outside of DSS; policy makers; tenants in need; and other key stakeholders. This unit oversees an annual legal services contract portfolio in excess $100 million.

Under the general supervision of the Contract Management Supervisor, with latitude for independent initiative and decision making, the Contract Manager performs professional work of moderate difficulty managing legal assistance contracts previously managed by the Department for the Aging (DFTA), Department of Youth and Community Development (DYCD) and the Department of Homeless Services (DHS). This organizational area is an integral part of the Mayor's initiative in preventing and addressing homelessness and housing stability in the City of New York.

The Office of Legal Affairs/Office of Civil Justice is recruiting for two (2) Contract Specialist II's to function as Contract Managers.

The Contract Manager will:

- Perform contract management and compliance/performance monitoring duties and ensure work
is performed in a timely manner and in compliance with applicable federal, state and local
regulations. Contract management and compliance monitoring duties include, but are not limited
to, perform/supervise financial tasks in Agency and City systems, perform/supervise solicitation
and contract procurement tasks in Agency and City systems, perform/supervise risk assessments,
develop/perform/supervise provider trainings, draft/implement/monitor corrective action plans,
and evaluate, document and report provider performance in Agency and City systems.

- Monitor, analyze, and report on all aspects of the work, including but not limited to, procurement
workflow, budget utilization, vendor compliance, trends, and contractual performance. Participate/
supervise in the collection, quality assurance, retention, analysis, interpretation and presentation of
data.

- Perform on-going research regarding funding requirements and advise management and/or
implement/supervise business practices to ensure compliance.

- Serve as a liaison to the Agency’s program support divisions, including the Agency’s Chief
Contracting Office (ACCO), Office of Budget Administration (OBA), the Office of Legal Affairs (OLA)
by answering questions clarifying programmatic and funding requirements related to complex
contracting and fiscal actions, in order to ensure compliance with NYC Procurement Policy Board
Rules, HHS Cost Manual, Invoice Review Policies and Procedures, and Agency procedures to
facilitate the timely delivery of contracted goods and services.

- Participate in strategic planning to develop comprehensive procurement and financial plans.
Ensure plans, services and actions are in accordance with Procurement Policy Board (PPB) rules,
the NYC Charter guidelines, Local Law requirements and/or any other mandates.

- Participate in the development and coordination of uniform and/or individually tailored audits to
evaluate and monitor contractor performance.

- Perform site visits, risk assessments, and desk reviews. Summarize and report any problems or
potential areas of concern. Develop, communicate and monitor internal/contractor corrective
action plans and/or enhance reviews.

- Develop policies and procedures, including forms and operational tools, and participate in internal
and external trainings and meetings as assigned.

- Perform on-going technical assistance and communication with partnering city agencies/
non-profits/divisions.

- Attend meetings, trainings, conferences and workshops as directed.

- Perform and ensure that special projects are completed as assigned.

1. A baccalaureate degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U. S. Secretary of Education and by the Council of Higher Education Accreditation (CHEA), and six months of full-time, satisfactory professional, technical, or administrative experience in one or more of the following fields: program evaluation, contract negotiation/management, fiscal/financial management, or project management; or
2. A four year high school diploma or its educational equivalent approved by a State’s Department of Education or a recognized accrediting organization and four years of full-time, satisfactory professional, technical, or administrative experience in one or more of the following fields: program evaluation, contract negotiation/management, fiscal/financial management, or project management; or
3. Education and or experience equivalent to “1" or “2" above.

- Ability to communicate clearly, both written and verbal. - Ability to distill significant amounts of information and identify the most important points. - Ability to prioritize and successfully carry out multiple assignments, meet critical deadlines and timeframes and must be well-organized. - Ability to work independently and in team environments. - Ability to self-direct. - Experience working with providers. - Experience with fiscal-related activities. - Experience with contract management activities. - Experience with procurement activities. - Working knowledge of Federal, State and City policies and programs that relate to civil legal services. - Proficient in Microsoft Office applications. - Working knowledge of City systems such as PASSPort and HHS Accelerator.

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.