Hours: Part-Time - 35 Hours
Work Location: 30-30 Thomson Avenue, LIC, NY 11101

College Aides are permitted to work up to 17 hours per week during the school year, and full time (17 hours) during the summer. Please note you must be a student enrolled in an accredited college or graduate school to be eligible for the position.

The NYC Department of Design and Construction's Human Resources and Staff Development Division seeks a College Aide for the Data Management Unit. The candidate will provide support to the unit by performing tasks such as documenting the end-to-end hiring process by developing and updating the HR logs, spreadsheets and other tracking systems related to recruitment, hiring, retention, and separation activities. Support the development of a cycle time report to track the time it takes for the end-to-end hiring process, as well as key components of the process. Data enter HR-related information received from source documents. Maintain controls on items submitted for processing and ensure data entry is done in a timely manner. Validate the accuracy of HR/Vacancy information before and after data entry. The candidate should have the ability to review and critically assess HR/Vacancy information reflected in the cycle time report. Undertake other general office management functions and perform other related assignments and special projects as may be required.

- Strong administrative and computer skills (Microsoft Word, Excel, and PowerPoint).

- Strong math and analytical skills, outstanding attention to detail, and the ability to prioritize and perform multiple tasks.

- Exceptional communication, interpersonal, and organizational skills.

In addition, the selected candidate will also work on special projects as needed.


Authorization to work in the United States is required for this position. NYC Department of Design and Construction does not provide sponsorship for international employees for visa applications, extensions or status changes, including STEM/OPT visas. Applicants are responsible for ensuring that they meet all qualifying requirements for this position, at the time of application.

All applicants, including City Employees:
Please go to NYC Government Jobs | Explore Careers | City of New York, go to Search for Open Jobs, and type in the Job ID # listed above. Submit job application as prompted. Do not apply via Employee Self-Service (ESS), e-mail, mail, or fax your resume to DDC directly.

COLLEGE AIDE (ALL CITY DEPTS) - 10209

For Assignment Level I:
Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school.
For Assignment Level II (Information Technology):
Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school with a specific course of study in information technology, computer science, management information systems, data processing, or closely related field, including or supplemented by 9 semester credits in an acceptable course of study.
For Assignment Level III (Information Technology Fellow):
Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school with a specific course of study in information technology, computer science, management information systems, data processing, or other area relevant to the information technology project(s) assigned, including or supplemented by 9 semester credits in an acceptable course of study. Appointments to this Assignment Level will be made by the Technology Steering Committee through the Department of Information Technology and Telecommunications.

SPECIAL NOTE
Maximum tenure for all Assignment Levels in the title of College Aide is 6 years. No student shall be employed more than half-time in any week in which classes in which the student is enrolled are in session. Students may be employed full-time during their vacation periods.

Candidate must have proficiency with MS Word and MS Excel, excellent organizational, verbal and written skills.

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.