The NYC Department of Environmental Protection (DEP) enriches the environment and protects public health for all New Yorkers by providing 1.1 billion gallons of high quality drinking water, managing wastewater and stormwater, and reducing air, noise, and hazardous materials pollution. DEP is the largest combined municipal water and wastewater utility in the country, with nearly 6,000 employees. DEP's water supply system is comprised of 19 reservoirs and 3 controlled lakes throughout the system’s 2,000 square mile watershed that extends 125 miles north and west of the City.

The Bureau of Wastewater Treatment (BWT) is responsible for the operation and maintenance of all facilities related to the treatment of sewage within the five boroughs of the City. This includes 14 wastewater treatment plants, sludge dewatering facilities, collections facilities (pumping stations, combined sewer overflow retention facilities, regulators, tide gates, etc.), wastewater laboratories and harbor vessels.

The Bureau of Wastewater Treatment’s Employee services and Bureau Administration Directorship is responsible for coordinating Human Resources and Employee Services in a Bureau of about 1800 employees. This includes Personnel Services, Payroll & Timekeeping, Employee Benefits, Administrative Support, Facilities Management and Workforce Development and Training.

The Chief of Administrative Services is a key managerial role responsible for overseeing and managing a wide range of administrative functions, including travel coordination, membership management, supervision of field administrative staff, facilities management, record keeping, and archiving. The ideal candidate will be detail-oriented, possess excellent organizational and communication skills, and have a proven track record of efficiently managing administrative processes.

Under the general direction of the Director of Employee Services, with a wide latitude for independent initiative, judgment and decision making, the selected candidate will manage difficult and responsible professional organizational in the following:

- Travel Coordination:
o Oversee the arrangement and coordination of travel logistics for employees, including flights, accommodations, and transportation.
o Develop and maintain relationships with vendors to ensure cost-effective and efficient travel solutions.


- Memberships Management:
o Oversee the management of corporate memberships, ensuring timely renewals and coordinating employee access to relevant memberships and subscriptions.
o Keep abreast of industry trends and opportunities for new memberships that align with company objectives.


- Supervision of Field Administrative Staff:
o Provide training, leadership and guidance to administrative staff working in field offices.
o Conduct regular check-ins and performance evaluations to ensure staff effectiveness and development.


- Facilities Management:
o Oversee the day-to-day operations of Lefrak office facilities, ensuring a clean, safe, and well-maintained working environment.
o Collaborate with vendors for facility-related services and negotiate contracts as needed to provide office supplies.


- Records Management and Archiving:
o Develop and implement efficient record-keeping systems to maintain accurate and up-to-date information, which includes managing shared servers and digital records.
o Manage the archiving process, ensuring compliance with DEP requirements.

- DCAS Test Development Process.


In addition, as a Section Chief, the selected candidate will be responsible for directly supervising staff, which includes setting clear expectations and goals for the team; provide vision, inspiration and motivation; provide effective communication to ensure transparency; provide constructive feedback on performance; identify opportunities for skill development and career growth; build a positive team culture; provide conflict resolution when necessary; manage employee performance; foster employee well-being and provide ethical leadership.


Qualifications:
Proven experience in administrative services, with a focus on travel coordination, membership management, and facilities management.
Excellent organizational and multitasking abilities.
Proficiency in relevant software applications (MS Office, travel management systems, etc.).
Strong communication and interpersonal skills.

1. A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area. 18 months of this experience must have been in an executive, managerial, administrative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or
2. A baccalaureate degree from an accredited college and four years of professional experience in the areas described in "1" above, including the 18 months of executive, managerial, administrative or supervisory experience, as described in "1" above.

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.