The Agency You’ll Join:
The NYC Mayor's Office administers all city services, public property, most public agencies, and enforces all city, state, and federal laws within New York City. New York City’s Mayor, Eric Adams is head of the executive branch of New York City's government. Mayor Adams has served the people of New York City as an NYPD officer, State Senator, and Brooklyn Borough President. The Adams’ Administration is leading the fight to make New York City’s economy stronger, reduce inequality, improve public safety, and build a stronger, healthier city that delivers for all New Yorkers. As an agency, we value fairness, helpfulness, transparency, leadership and build our teams around these values. For other current job opportunities visit our careers page.


The Team You’ll Work With:
The NYC Mayor’s Office of Equity (MOE) was established in 2022 and serves as New York City government’s centralized equity office. Focusing on developing critical, equity-driven strategies across our diverse communities, MOE includes the Commission on Gender Equity (CGE), the Young Men’s Initiative (YMI), and the NYC Unity Project (UP) as well as multi-agency bodies like the Pay Equity Cabinet (PEC) and the Taskforce on Racial Inclusion & Equity (TRIE).

New York City voters passed three ballot measures in November 2022 to embed racial justice in the heart of City government. The Mayor’s Office of Equity is hiring several new staff to develop and lead the successful implementation of these ballot measures and help realize a vision of racial equity in New York City.

MOE’s staff develop innovative programs, policies, initiatives, and campaigns designed to measurably reduce disparities and promote Diversity, Equity, Inclusion & Accessibility (DEI&A). As a critical part of the mayor’s efforts to build a stronger and healthier city, MOE works across City agencies and external partners to effect meaningful change. Every MOE staffer plays an integral role in our unrelenting commitment to equity.


The Problems You’ll Solve:
As a member of the MOE executive team reporting to the Commissioner, you will oversee all administrative functions, policies, and procedures as well as ensure the office operates in accordance with all City, State, and federal policies and regulations. You will collaborate with and supervise a Director of Fiscal Operations and Administrative Manager to ensure overall effective and efficient office operations; help foster a diverse, equitable, inclusive, and accessible environment; and play a critical role in the overall success of our work. The Mayor’s Office of Equity is undertaking significant transformation and growth, so you will lead the visioning, establishment, and implementation of administrative policies, processes, and practices.


Responsibilities:
Human Resources (HR) & Employee Experience - Working closely with the Administrative Manager, you will oversee all HR and personnel related actions and well as the overall employee experience for the full employee life cycle. This includes, but is not limited to:
- Create, effectively communicate, and implement HR policies and procedures as well employee experience best practices;
- Review and authorize new hires, appointments, promotions, transfers, office and payroll title changes, data changes, documented leave requests, and separations;
- Liaise with leadership in Mayor’s Office Administrative Services, Department of Citywide Administrative Services (DCAS), Financial Services Information Agency & Office of Payroll Administration (FISA-OPA), Office of Technology & Innovation (OTI), and other agencies on interconnected processes;
- Collaborate with leadership and staff, produce teamwide professional development and training plan for team members;
- Manage personnel and performance matters, including annual reviews, and Personnel Improvement Plans (PIP) when applicable;
- Evaluate implementation of policies, procedures, and processes, as well as identify areas for improvement;
- Conduct audits, make recommendations for improvements in operations, and prepare reports for leadership; and
- Support the Administrative Manager on day-to-day operations during peak periods of activity.

Payroll & Timekeeping - Working closely with the Administrative Manager, you will oversee all aspects of payroll and timekeeping for the office. This includes, but is not limited to:
- Create, effectively communicate, and implement officewide policies and procedures;
- Ensure consistent compliance with citywide regulations and address any issues, should they arise;
- Review and authorize payroll as well as any and all administrative changes or updates to payroll prior to implementation;
- Review and authorize all verification letters and other official internal and/or external communication related to payroll and timekeeping;
- Review any report of abuse of time usage, unapproved leave, or the need for Leave without Pay (LWOP), make recommendations, and coordinate with appropriate supervisors and leadership on implementation;
- Evaluate implementation of policies, procedures, and processes, as well as identify areas for improvement;
- Conduct audits, make recommendations for improvements in operations, and prepare reports for leadership; and
- Support the Administrative Manager on day-to-day operations during peak periods of activity.

Budget & Fiscal Operations - Working closely with the Director of Fiscal Operations, you will oversee all budget planning, management, and resource allocation. This includes, but is not limited to:
- In partnership with the director, create, effectively communicate, and implement officewide policies and procedures;
- Review and approve budget plans submitted by teams each fiscal year;
- Review and authorize any and all requested financial transactions, purchases, and spending;
- Review actuals quarterly and make recommendations where needed to ensure funds appropriately spent in a timely manner;
- Ensures consistent compliance with citywide rules and oversight regulations and guidelines as well as address any issues, should they arise;
- Evaluate implementation of policies, procedures, and processes, as well as identify areas for improvement;
- Conduct audits, make recommendations for improvements in operations, and prepare reports for leadership; and
- Support the Director of Fiscal Operations on day-to-day operations during peak periods of activity.

Procurement - Serving as the Agency Chief Contracting Officer (ACCO) oversee and coordinate procurement needs of the office with support of the Director of Fiscal Operations. This includes, but is not limited to:
- Coordinate with staff to understand and evaluate procurement needs and timelines each fiscal year as well as make recommendations;
- Work with staff and agency partners to prepare solicitation for contracts;
- Oversee agency’s use of City’s procurement platform (PASSPort);
- Liaise with other City offices on procurement needs (e.g. Mayor’s Office of Contract Services, Mayor’s Office of Minority and Women-Owned Business Enterprises, DCAS, Comptroller’s Office);
- Review and approve all contracts; and
- Ensure compliance with PPB rules.


About You:
- Minimum of ten to twelve years (10-12) years of full-time professional experience, including at least six to eight (6-8) years of full-time experience in HR, payroll & timekeeping, budgetary planning/management, financial analysis, or a related field. Experience doing so within New York City or New York State government strongly preferred.
- Relevant degree such as public administration, business administration, economics, finance, or a related field strongly preferred.
- Leadership experience in budget monitoring/administration, specifically the City of New York’s budget process strongly preferred.
- Prior experience successfully leading and managing administrative teams strongly preferred.
- Fluency with City systems, including but not limited to, City’s Financial Management System (FMS), PASSPort, NYCAPS, e-Hire, citywide Payroll Management System (PMS), and CityTime.
- Fluency in all relevant administrative Citywide policies and regulations (e.g. leave regulations, PPB rules, payroll policies, etc.) and experience implementing them in previous roles.
- Superb communication skills and ability to adapt to different internal and external audiences.
- Prior experience successfully building and implementing administrative policies and procedures strongly preferred.
- Ability to work well under pressure, pivot, and manage change.
- Demonstrated ability to identify creative solutions to administrative challenges.
- Demonstrated commitment to diversity, inclusion, equity, and accessibility.
- Prior lived and/or work experience in communities facing historical oppression will contribute to your ability to help the office meet its racial justice mission.
- Demonstrated commitment, competency and familiarity with issues affecting Black, Indigenous, Latinx, Asian, Middle Eastern, and/or Pacific Islander communities in New York City, or other marginalized groups.
- Excellent interpersonal skills, a strong ability to work well with others in a diverse team environment, and an enthusiastic work ethic.


Salary:
The City of New York Office of the Mayor’s compensation package includes a market competitive salary and exceptional benefits. Our cash compensation range for this role is $150,000-$170,000. Final offers may vary from the amount listed based on candidate experience and expertise, and other factors.


Equal Opportunity | Diversity Equity & Inclusion Statement:
The Office of the Mayor is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

The Adams Administration values diversity in backgrounds and in experiences that are reflective of the city it serves. Applicants of all backgrounds are strongly encouraged and welcome to apply. If you are a qualified individual with a disability or a veteran with a disability, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodations by EEO at EEO@cityhall.nyc.gov.


Residency Requirement: New York City residency is required within 90 days of appointment.


To Apply: Click the "I'm Interested" button to submit your application and please include your cover letter under the "Message to Hiring Manager" field.

1. Do you have a baccalaureate degree from an accredited college or university?

2. Do you have an associate degree from an accredited college or university along with two (2) years of experience with administrative, analytic, coordinative, supervisory or liaison responsibilities?

3. Do you have a four-year high school diploma, or its educational equivalent approved by a state's Department of Education or a recognized accrediting organization along with four (4) years of experience as described in question "2" above?

4. Do you have a satisfactory combination of education and/or experience equivalent to that described in questions "1," "2," and/or "3" above?

- Minimum of ten to twelve years (10-12) years of full-time professional experience, including at least six to eight (6-8) years of full-time experience in HR, payroll & timekeeping, budgetary planning/management, financial analysis, or a related field. Experience doing so within New York City or New York State government strongly preferred. - Relevant degree such as public administration, business administration, economics, finance, or a related field strongly preferred. - Leadership experience in budget monitoring/administration, specifically the City of New York’s budget process strongly preferred. - Prior experience successfully leading and managing administrative teams strongly preferred. - Fluency with City systems, including but not limited to, City’s Financial Management System (FMS), PASSPort, NYCAPS, e-Hire, citywide Payroll Management System (PMS), and CityTime. - Fluency in all relevant administrative Citywide policies and regulations (e.g. leave regulations, PPB rules, payroll policies, etc.) and experience implementing them in previous roles. - Superb communication skills and ability to adapt to different internal and external audiences. - Prior experience successfully building and implementing administrative policies and procedures strongly preferred. - Ability to work well under pressure, pivot, and manage change. - Demonstrated ability to identify creative solutions to administrative challenges. - Demonstrated commitment to diversity, inclusion, equity, and accessibility. - Prior lived and/or work experience in communities facing historical oppression will contribute to your ability to help the office meet its racial justice mission. - Demonstrated commitment, competency and familiarity with issues affecting Black, Indigenous, Latinx, Asian, Middle Eastern, and/or Pacific Islander communities in New York City, or other marginalized groups. - Excellent interpersonal skills, a strong ability to work well with others in a diverse team environment, and an enthusiastic work ethic.

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/

New York City residency is required within 90 days of appointment.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.