IMPORTANT NOTE: ONLY CANDIDATES WHO HAVE A PERMANENT ADMINISTRATIVE STAFF ANALYST TITLE WILL BE CONSIDERED FOR AN INTERVIEW. PLEASE INCLUDE YOUR EMPLOYEE IDENTIFICATION NUMBER (EIN) WHEN APPLYING AND INDICATE IN YOUR COVER LETTER IF YOU ARE A PERMANENT ADMINISTRATIVE STAFF ANALYST.

NYC Department of Finance (DOF) is responsible for administering the tax revenue laws of the city fairly, efficiently, and transparently to instill public confidence and encourage compliance while providing exceptional customer service.

The Sheriff’s Office serves and enforces court mandates, orders of protection, warrants, decrees, and property seizures. Additionally, the Sheriff’s Office conducts criminal investigations of real property fraud, tax crimes, and the trafficking of illegal and untaxed tobacco products and synthetic narcotics, and monitors defendants referred by the courts for electronic monitoring.

The Sheriff’s Office is seeking an experienced professional to serve as the Budget and Procurement Manager, with supervisory responsibility for analysts performing budget, contracts and procurement related tasks. This position reports to the First Deputy Sheriff and will be responsible for managing the division’s budget and financial operations and serve as the lead liaison with the agency’s central Financial Management/Budget Office for division-specific personnel services (PS) and other than personnel services (OTPS) functions.

Duties and responsibilities include, but are not limited to the following:

-Manage and administer the Sheriff’s Office PS and OTPS budget and procurement operations, supervise and train staff and coordinate with the agency’s central Budget Office and Procurement and Contracts Office, to ensure compliance with citywide and agency policies and procedures.
-Manage the full life cycle of division contracts and financial transactions, monitor funding and spending, and invoice processes.
-Coordinate PASSPORT procurement system transactions and processes, including purchase orders, invoices, contract amendments and extensions and related reconciliations, approvals, and documentation.
-Review and compile overtime data and prepare management reports, in conjunction and coordinating with the DOF central Budget Office.
-Review and ensure bank deposits are accurately made for E-Life Scan fingerprinting processes.
-Manage equipment and vehicle expenditures with MOOSE (Mobile Office of Sheriff Enforcement).
-Assist with asset forfeiture processes, including monitoring accounts, purchases and coordinating with the DOF Budget Office for fund allocation.
-Prepare budget statistical analysis and prepare reports.
-Serve as the division’s lead unit manager for budget and procurement functions with division management, vendors, and DOF Budget and Procurement Offices.
-Clear invoices and users in the Law Enforcement Database (CLEAR) monthly, ensuring accurate allocations and compliance.
-Supervise and prepare grant funding requests, reports and ensure compliance with grant requirements.

Additional Information:

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

ADMINISTRATIVE STAFF ANALYST ( - 1002D

1. A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area. 18 months of this experience must have been in an executive, managerial, administrative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or

2. A baccalaureate degree from an accredited college and four years of professional experience in the areas described in "1" above, including the 18 months of executive, managerial, administrative or supervisory experience, as described in "1" above.

-At least 3 to 5 years of budget and/or procurement experience in NYC government, including supervision of staff performing related work. - An accounting degree, experience or 24 semester credits in accounting is a plus. -Experience in handling and managing accounting responsibilities. -Experience with the NYC PASSPORT and Financial Management Systems (FMS). -Hands on experience developing and preparing financial budgets, grants, and purchasing and contracts and related functions. -Direct experience of overseeing and managing budget and procurement related processes. -Delivery management.

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.