THE SELECTED CANDIDATE WILL BE OFFERED A SALARY BETWEEN $90,000.00 - $115,000.00.

THIS POSITION IS ONLY OPEN TO CANDIDATES WHO ARE PERMANENT (NOT PROVISIONAL) IN THE CIVIL SERVICE TITLE OF ADMINISTRATIVE PROCUREMENT ANALYST.

The Administration for Children’s Services (ACS) protects and promotes the safety and well-being of children and families through child welfare and juvenile justice services and community supports. ACS manages community-based supports and foster care services and provides subsidized childcare vouchers. ACS child protection staff respond to allegations of child maltreatment. In juvenile justice, ACS oversees detention, placement, and programs for youth in the community.

The Office of the General Counsel (OGC) provides legal representation and advice to the Commissioner and all divisions at ACS. OGC identifies areas of legal vulnerability and coordinates with other Divisions to ensure compliance with court orders, consent decrees, and other legal and regulatory mandates. OGC also works closely with the NYC Law Department to minimize risk and avoid litigation and defend ACS in class action and individual lawsuits. OGC is comprised of six legal units and two non-legal units.

The Office of Procurement, headed by the Agency Chief Contracting Officer (ACCO), is responsible for purchasing necessary goods and services needed to protect the City’s children and families.

Procurement staff are responsible for processing various procurement activities which include, but not limited to, Request for Proposals (RFP), competitive sealed bids, proposal & bid responsiveness reviews, negotiated acquisitions, and competitive & noncompetitive small purchases. The procurement staff shepherd contract awards through the City’s multi-step procurement registration process, which includes approval by internal and external stakeholders. Procurement staff are also responsible for processing all contract actions which include, but not limited to, new awards, amendments, extensions, negotiated acquisition extensions and renewals. In addition, Procurement staff conduct vendor responsibility determinations and register contract awards with the New York City Comptroller’s Office.

Under the supervision of the Deputy Agency Chief Contracting Officer (DACCO), the Assistant Deputy Agency Chief Contracting Officer (ADACCO) is an essential part of the Small Purchasing procurement team and will be responsible for supervising staff and facilitating the Units’ procurement activities which include:

- Timely processing of Micro-Purchases, Non-Competitive M/WBE Small Purchases, DCAS/OTI Direct Orders and Task Orders.

- Process Small Purchase Solicitations, which include Requests for Bids/Proposals, convening evaluation committees, and facilitating contract award.

- Utilize the CS900 procurement tracking system, FMS, PASSPort, PIP and other City information systems to prepare contracts for registration,

- Conduct responsibility determinations, ensure vendor registration in required data systems, coordinate contract preparation and execution, secure required internal approvals, and make final contract documents available to ACS staff.

- Prepare weekly reports for internal and external stakeholders on status of work.

- Interact with representatives of requesting divisions, Business Law and Finance as well as oversight agencies to receive and provide clarification.


ADDITIONAL INFO

Section 424-A of the New York Social Services Law requires an authorized agency to inquire whether a candidate for employment with child-caring responsibilities has been the subject of a child abuse and maltreatment report.

TO APPLY
Please go to www.cityjobs.nyc.gov or www.nyc.gov/ess for current NYC employees and search for Job ID # 748255.
No phone calls, faxes or personal inquiries permitted.
Note: Only candidates under consideration will be contacted.

ADM PROC ANAL-NM FRM M1-3 - 8297A

1. A baccalaureate degree from an accredited college and four years of full-time satisfactory professional experience in purchasing, procurement, contract administration or a related field, at least eighteen months of which must have been in an administrative, managerial or executive capacity or supervising professional personnel performing duties in one or more of the above fields; or

2. A combination of education and/or experience equivalent to "1" above. However, all candidates must have the eighteen months of administrative, managerial, executive or supervisory experience described in "1" above.

Possession of an acceptable professional procurement certification may be substituted for up to one year of the experience described in "1" above. However, all candidates must have the eighteen months of administrative, managerial, executive or supervisory experience described in""1" above.

- Outstanding research and writing skills. - Experience with Small Purchase procurement methods. - Ability to manage a wide range of projects in a fast-paced environment. - Skilled in managing multiple procurement requests simultaneously and continuously. - Ability to manage a large workload with tight deadlines. - Competent in independently monitoring assigned tasks and coordinating with internal and external stakeholders to ensure timely completion. - Knowledge of City systems such as the Procurement and Sourcing Solution Portal (Passport) Financial Management System (FMS) and the Payee Information Portal (PIP).

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.