TASK FORCE: Capital Financial Planning, Leasing and Accounting Services

UNIT: Capital Financial Planning, Leasing and Accounting Services

JOB TITLE: One (1) Associate Director

CONTROL CODE: CFP-25-01


SUMMARY:

The Mayor’s Office of Management and Budget (OMB) is the City government's chief financial agency. OMB's staff of analysts and experts assembles and oversees the Mayor’s expense and capital budgets, which fund the services and activities of approximately 90 City agencies and entities.

OMB is seeking an Associate Director to lead the Capital Financial Planning, Leasing, and Accounting Services Divisions. The Associate Director will report directly to the First Deputy Director.

The Capital Financial Planning Unit has primary oversight responsibilities for all agencies on budget and policy issues relating to Capital Budget Management, including the formation of Capital Planning Strategies with Senior Administration Officials. It acts as the liaison for the Administration in negotiating the modification and adoption of the Capital Budget with the Borough Presidents and City Council. The Capital Financial Planning Unit is responsible for the forecast and monitoring of Capital Cash Flow used to project long-term borrowing for New York City’s financing program. The Unit is also responsible for the preparation of all City Charter Mandated Capital Budget Publications as well as the development, maintenance, and security of the Capital Budget areas of the City’s Financial Management System.

The Lease Unit is responsible for evaluating City-wide space needs, including cost-saving initiatives, space consolidation, lease renewals, terminations, and agency move projects. In addition, it analyses the negotiated business terms of lease contracts and advises on an action plan. The Lease Unit also monitors agency expenditures, budget submissions, and forecasts lease costs to be included in agency Financial Plans.

The Accounting Services Unit is responsible for monitoring, interpreting, and applying accounting principles to the City budget and financial reporting. It is responsible for completing various federal cost allocation calculations and negotiating those allocations with certain federal agencies. The Accounting Services Unit also works in conjunction with the City Comptroller’s Office and the Mayor’s Office of Operations to coordinate the annual audit of the City’s financial statements. The Internal Audit Unit is responsible for executing audits of OMB’s administrative functions and OMB’s Federal and State grants, including Community Development Block Grant-Disaster Recovery, Federal Emergency Management Agency, and Department of Homeland Security funds. The Single Audit Unit is responsible for the management and oversight of the City’s Single Audit, the annual compliance audit over grants required by federal regulations. It coordinates with the City’s independent auditors, City agencies, and the City Comptroller’s Office to ensure the timely completion and submission of the audit.


JOB DESCRIPTION:

The duties of this position encompass the following activities:

- Lead and manage the Capital Financial Planning, Lease, and Accounting Services, Internal Audit and Single Audit Units.

- Oversee the development of the Capital Financial Plan, Commitment Plan, Capital Budget and Ten-Year Capital Strategy.

- Coordinate with OMB taskforces and outside agencies on various budget issues related to the Capital Budget.

- Forecast capital cash flow used to project long-term borrowing for the City's financing program.

- Act as the primary liaison and budget expert for the adoption and modification of the Capital Budget with the Borough Presidents and City Council.

- Oversee the coordination of the development of system assurance reports for the financial plan process and create ad-hoc reports as requested.

- Oversee the development and implementation of the lease budget. Monitor monthly lease expenditures, coordinate and review space requests and analyze lease abstracts presented at monthly Acquisition Review Committee meetings. Responsible for determining the budget for all agencies.

- Provide Administration Officials, and OMB Senior Management and Staff, as well as other City agencies and related entities, accounting guidance for the proper interpretation and application of generally accepted accounting standards applicable to governmental entities.

- Oversee the OMB internal audit work, including reviewing and supervising the preparation of risk assessments, audit plans, findings and recommendations, and reports. Internal audit projects may result from either a risk assessment or from management requests to audit or investigate specific areas of concern.

- Oversee consulting contracts for accounting, auditing, and finance consulting services, including reviewing deliverables and overseeing the competitive procurement of those contracts

- Develop and support with appropriate analyses, recommendations for action in any of the areas above.

- Ensure staff is fully trained and briefed on issues and deadlines and provide periodic and appropriate feedback and guidance to staff to assure optimal performance.

- When necessary, represent the Budget Director or Deputy Director at inter-agency meetings and fiscal monitor briefings. Must be prepared at all times to brief the Budget Director on issues pertaining to the Unit’s activities.

QUALIFICATIONS:

- Exceptional organizational, research, problem solving, and analytical skills.
- Outstanding written and spoken communications skills, including public speaking and presentation.
- Must possess strong computer technology skills including a proficiency in Microsoft Office software (Word, Excel, Access, and PowerPoint) and the ability to learn new technology quickly.
- Exceptional interpersonal skills and an ability to maintain working relationships with staff, City officials, government agencies, the public and all other internal and external workforces at all levels with utmost professionalism.
- Ability to work calmly and proficiently under pressure and to adhere to strict deadlines.
- Advanced ability to lead and oversee a team of professionals. Ability to work independently as a self-motivator and to motivate others as a leader of a team and to work with minimal supervision.
- In-depth knowledge of SQL and relational databases, and significant expertise in the City’s financial management system (FMS), including programming of all system processes, for capital budget publications and lease budgets, is required.


REQUIREMENTS:

Associate Director ($212,209): Bachelor's or Master’s degree in Finance, Business, Public Administration, Policy Analysis, Economics or related field and a minimum of ten years of full-time experience in budgetary planning/management, financial analysis and cash flow management. Applicants must also possess at least six years of supervisory experience.

1. A baccalaureate degree from an accredited college.

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.