On your cover letter, indicate that you have a permanent Administrative Procurement Analyst title -or- Reachable on the APA list. Otherwise, you will not be considered for an interview.

The NYC Department of Environmental Protection (DEP) enriches the environment and protects public health for all New Yorkers by providing 1.1 billion gallons of high-quality drinking water, managing wastewater and stormwater, and reducing air, noise, and hazardous materials pollution. DEP is the largest combined municipal water and wastewater utility in the country, with nearly 6,000 employees. DEP's water supply system is comprised of 19 reservoirs and 3 controlled lakes throughout the system’s 2,000 square mile watershed that extends 125 miles north and west of the city.

The Agency Chief Contracting Office ACCO is responsible for managing all agency procurement and payment activity in accordance with all applicable city and state laws and regulations including General Municipal Law, City Charter, local laws such as LL1 for MWBE, Procurement Policy Board Rules and NYC Comptroller Directives. ACCO works cooperatively with DEP’s bureaus in support of their operational and programmatic needs including procurement of capital construction and related professional services (design, engineering, and construction management services), maintenance and repair contracts, and a wide array of supply and standard service contracts. In addition, ACCO staff manages agency compliance with vendor performance evaluations, MWBE participation goals, opportunities and requirements, prevailing wage, labor law compliance and vendor management. ACCO processes hundreds of both large and small contracts and thousands of payment transactions procuring about $2 billion in contracts annually. The ACCO consists of ten (10) organizational groups: Competitive Sealed Bids, Procurement Administration, Technology Development & Innovation, Contract Administration, Contract Compliance and Opportunities, Purchasing Management, Payments & Accounting, Contracts Review and Negotiations, Large Payments and Accounting Management, and the Process Optimization & Change Management group.

The Payments and Accounting unit is responsible for processing capital and general expense funded contract payments for micro purchases; goods; services; fuels; chemicals; taxes; leases; land acquisitions; and miscellaneous payments. PAO processes an average of 30,000 invoices each fiscal year, with an aggregate value of $500 Million dollars, through the City’s Financial Management System (FMS) and Procurement and Sourcing Solutions Portal (PASSPort); payment updates are available on the Small Purchase and Contract Tracking (sPACT). PAO liaises between the Agency’s 21 operational and support bureaus, and vendors to resolve issues relating to payments, while adhering to the Prompt Payment section of the Procurement Policy Board (PPB) Rules and the NYC Comptroller's Directives.

Job Tasks/Duties:

As Assistant Deputy ACCO, train and review work of subordinates. Assist in various assignments as needed. Prepare and clears accruals as a part of the year-End-Closing. Manage the agency's highly complex TAX Payments for all Upstate Land with independent initiative and decision-making responsibility; ensure all payments are processed in accordance with Prompt Payment Procedures and the Procurement Policy Board Rules (PPB). Responsible for monitoring new computerized tracking system Small Purchase and Contract Tracking (sPACT); work with the Director of Technology Development & Information Systems to ensure accounting functionality and verifies new enhancements. Oversee the process of vendor payments to ensure payments are expedited at the year-end closing. Prepares paperwork in preparation of payment vouchers for vendor payments. Manage the processing of imprest checks, which include reviewing documents for accuracy and signing for approval. With very considerable latitude for independent initiative and judgement, supervise subordinate employees in product and data control. Utilize the Contract Payments tracking system (PACT) to update and ensure information is accurate; analyze and recommend schedules for subordinates. Manage the electronic invoice submission and processing for all DEP’s Goods and Services Payments less than or equal to $100K. Assist in the overall operation of the Payments and Accounting unit. Oversee all post-audits of invoicing documents associated with the Procurement and Sourcing Solutions Portal (PASSPort). Provide guidance and direction on payment related questions. Advise bureau personnel of proper information and documentation required; manage workflows and ensures timely invoice processing.

1. A baccalaureate degree from an accredited college and four years of full-time satisfactory professional experience in purchasing, procurement, contract administration or a related field, at least eighteen months of which must have been in an administrative, managerial or executive capacity or supervising professional personnel performing duties in one or more of the above fields; or

2. A combination of education and/or experience equivalent to "1" above. However, all candidates must have the eighteen months of administrative, managerial, executive or supervisory experience described in "1" above.

Possession of an acceptable professional procurement certification may be substituted for up to one year of the experience described in "1" above. However, all candidates must have the eighteen months of administrative, managerial, executive or supervisory experience described in""1" above.

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.