Administrative Contract Specialist - NON-MGRL Former M1/M2-1009A - OPEN TO PERMANENT INCUMBENTS IN THE TITLE OF ADMINISTRATIVE CONTRACT SPECIALIST OR ANY OF THE FOLLOWING COMPARABLE TITLES: ADMINISTRATIVE STAFF ANALYST, ADMINISTRATIVE PROCUREMENT ANALYST, HEALTH SERVICES MANAGER or ADMINISTRATIVE MANAGER.

Division/Program Summary Description: The Bureau of the Agency Chief Contracting Officer within the Division of Finance is primarily tasked with overseeing, managing, and executing citywide contracts on behalf of the Agency while adhering to citywide guidelines, rules, regulations, and policies.

Position Summary: Under direct supervision of a Deputy Agency Chief Contracting Officer, the selected candidate will utilize varying degrees of managerial direction and independent initiative and judgment. The selected candidate will have one direct report.

DUTIES WILL INCLUDE BUT NOT BE LIMITED TO:
- Serve as a member of the ACCO/Assistant Commissioner's senior management team. Work closely with the ACCO/Senior DAACCO to improve overall policy and implementation strategies related to M/WBE reporting, outreach and utilization.
- Effectively work with ACCO and Agency Staff, and with external partners, to successfully integrate the M/WBE program into the Agency's Procurement and Contract Management Processes.
- Lead a staff consisting of an M/WBE Director and M/WBE Analysts in the full array of procurement activities related to M/WBE utilization. Ensure that work is conducted timely and in accordance with the Procurement Policy Board Rules, the New York City Charter, Local Laws and other applicable rules and regulations. Ensure that staff continuously receives necessary updates and training to successfully complete their work. Develop and implement creative solutions to manage a heavy workload.
- Represent the ACCO at Public Hearings, meetings with Agency personnel and meetings with oversight agencies.
- Serve as the Agency's primary point of contact for M/WBE with the NYC Department of Small Business Services, the Mayor's Office of M/WBE, the Mayor's Office of Contract Services and other oversight agencies as needed.
- Develop and maintain subject matter expertise in all matters concerning rules and laws concerning M/WBE utilization.
- Develop and implement Agency standards operating procedures for M/WBE utilization and update them in a timely manner as rules and laws change.
MWBE Outreach: Develop and implement annual M/WBE outreach plans, to include DOHMH sponsored network events. - Actively participate in networking events sponsored by other agencies or organizations.
- Develop and implement a post-outreach plan to reconnect with M/WBEs and colleagues from other City Agencies.
MWBE Reporting: Extract, review, and assess complex and diverse data sets pertaining to the Agency's M/WBE utilization trends; conduct analyses of procurement data and patterns; and make appropriate recommendations for optimizing M/WBE utilization.
- Develop and implement the Agency's annual M/WBE Utilization Plan.
- Work throughout the year on tracking and reporting all activities related to M/WBE Utilization.
Procurement Planning and M/WBE Contract Goals: Coordinate with Divisions regarding their procurement planning with the specific goal of enhancing the utilization of M/WBE vendors.
- Implement the Agency's Policy of using M/WBE vendors for micro-purchases.
- Manage the process of M/WBE goals setting in contracts, including conducting procurement-specific analyses to determine N/WBE Utilization Goals, participating in pre-bid and pre-proposal conferences, and coordinating waiver requests.
- Manage the process of ensuring compliance with M/WBE Utilization Goals in Contracts. Develop and implement a plan for tracking compliance with contracted M/WBE Goals; work with internal partners and vendors throughout the term of contracts to ensure compliance.
- Help Develop M/WBE Pre-Qualified vendor list.
- Work on special projects as needed.

PREFERRED SKILLS:
- Microsoft Office Suite 365
- Exceptional writing and communication skills
- Strong analytical and organization skills
- Ability to work independently and as a team player
- Ability to multi-task and adapt to a fast-paced work environment and changing needs and priorities

Why you should work for us:

- Loan Forgiveness: As a prospective employee of the City of New York, you may be eligible for federal/state loan forgiveness and repayment assistance programs that lessen your payments or even fully forgive your full balance. For more information, please visit the U.S. Department of Education’s website (https://studentaid.gov/pslf/)
- Benefits: City employees are entitled to unmatched benefits such as:
o a premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment.
o additional health, fitness, and financial benefits may be available based on the position’s associated union/benefit fund.
o a public sector defined benefit pension plan with steady monthly payments in retirement.
o a tax-deferred savings program and
o a robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers.
- Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home.
- Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYC a healthy place to live and work.

Established in 1805, the New York City Department of Health and Mental Hygiene (NYC Health Department) is the oldest and largest health department in the U.S., dedicated to protecting and improving the health of NYC. Our mission is to safeguard the health of every resident and cultivate a city where everyone, regardless of age, background, or location, can achieve their optimal health. We provide a wide array of programs and services focused on food and nutrition, anti-tobacco support, chronic disease prevention, HIV/AIDS treatment, family and child health, environmental health, mental health, and social justice initiatives. As the primary population health strategist and policy authority for NYC, with a rich history of public health initiatives and scientific advancements, from addressing the 1822 yellow fever outbreak to the COVID-19 pandemic, we serve as a global leader in public health innovation and expertise.

Come join us and help to continue our efforts in making a difference in the lives of all New Yorkers!

Commitment to Equity:

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

The NYC Health Department is an inclusive equal opportunity employer committed to providing access and reasonable accommodation to all individuals. To request reasonable accommodation to participate in the job application or interview process, contact Sye-Eun Ahn, Director of the Office of Equal Employment Opportunity, at sahn1@health.nyc.gov or 347-396-6549.

1. A baccalaureate degree from an accredited college and four years of full-time, satisfactory professional, technical or administrative experience in one or more of the following fields: program evaluation, contract negotiations/management, business or public administration, contract community relations, or related fields; at least eighteen months must have been in an administrative, managerial or executive capacity, or supervising professional personnel performing work in program evaluation, contract negotiation/management, business or public administration; or

2. A four year high school diploma, or its equivalent, and six years of full-time, professional, technical or administrative work experience in one or more of the fields cited above; at least eighteen months must have been in an administrative, managerial or executive capacity, or supervising professional personnel as described in "1" above; or

3. A satisfactory equivalent of education and experience as cited above. However, all candidates must have the eighteen months of administrative, managerial or executive experience or experience supervising professional personnel as described in "1" above.

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.