*** OPEN TO CANDIDATES THAT ARE PERMANENT IN THE CIVIL SERVICE TITLE OF ADMINISTRATIVE CONTRACT SPECIALIST OR THE COMPARABLE CIVIL SERVICE TITLES OF HEALTH SERVICES MANAGER, ADMINISTRATIVE STAFF ANALYST, ADMINISTRATIVE MANAGER OR ADMINISTRATIVE PROCUREMENT ANALYST.

CANDIDATES THAT FILED FOR EXAM # 3572 - PROMOTION TO ADMINISTRATIVE PROCUREMENT ANALYST WITHIN THE FILING PERIOD From: May 3, 2023 - To: May 23, 2023, WILL ALSO BE CONSIDERED. PLEASE ENSURE TO LIST THAT YOU FILED FOR THE EXAM TO YOUR RESUME.

Established in 1805, the New York City Department of Health and Mental Hygiene (the NYC Health Department) is the oldest and largest health department in the country. Our mission is to protect and improve the health of all New Yorkers, in service of a vision of a city in which all New Yorkers can realize their full health potential, regardless of who they are, how old they are, where they are from, or where they live.

As a world-renowned public health agency with a history of building transformative public health programming and infrastructure, innovating in science and scholarship to advance public health knowledge, and responding to urgent public health crises from New York City’s yellow fever outbreak in 1822, to the COVID-19 pandemic we are a hub for public health innovation, expertise, and programs, and services. We serve as the population health strategist, and policy, and planning authority for the City of New York, while also having a vast impact on national and international public policy, including programs and services focused on food and nutrition, anti-tobacco support, chronic disease prevention, HIV/AIDS treatment, family and child health, environmental health, mental health, and racial and social justice work, among others.

Our Agency’s five strategic priorities, building off a recently-completed strategic planning process emerging from the COVID-19 emergency, are:
1) To re-envision how the Health Department prepares for and responds to health emergencies, with a focus on building a “response-ready” organization, with faster decision-making, transparent public communications, and stronger surveillance and bridges to healthcare systems 2) Address and prevent chronic and diet-related disease, including addressing rising rates of childhood obesity and the impact of diabetes, and transforming our food systems to improve nutrition and enhance access to healthy foods
3) Address the second pandemic of mental illness including: reducing overdose deaths, strengthening our youth mental health systems, and supporting people with serious mental illness
4) Reduce black maternal mortality and make New York a model city for women’s health
5) Mobilize against and combat the health impacts of climate change

Our 7,000-plus team members bring extraordinary diversity to the work of public health. True to our value of equity as a foundational element of all of our work, and a critical foundation to achieving population health impact in New York City, the NYC Health Department has been a leader in recognizing and dismantling racism’s impacts on the health of New Yorkers and beyond. In 2021, the NYC Board of Health declared racism as a public health crisis. With commitment to advance anti-racist public health practices that dismantle systems that perpetuate inequitable power, opportunity and access, the NYC Health Department continues to work in and with communities and community organizations to increase their access to health services and decrease avoidable health outcomes.

PROGRAM AND JOB DESCRIPTION:

The Department is seeking to hire an exceptional procurement professional to serve as an Assistant Agency Chief Contracting Officer of Purchasing. Within a staff of more than 6,000 and a budget of $1.6 billion, the New York City Department of Health and Mental Hygiene is the nation's premier local health agency. Its 100-plus programs protect and promote the health of the world's most culturally and linguistically diverse city.

DUTIES WILL INCLUDE BUT NOT BE LIMITED TO:

As the Assistant Agency Chief Contracting Officer (Assistant ACCO), Purchasing, your duties will include:

* Participate in the development in implementation of Bureau policies and procedures that directly affect Purchasing. Actively working to implement policies and procedures in the Bureau and the agency.

* Participate in staff recruitment activities. Actively supervise, provide guidance to, and coach the Purchasing Director.

* Manage the purchasing processing workflow to ensure that actions are processed efficiently and within established timeframes. Indirectly managing a team of Procurement Coordinators (Buyers). Reviewing all in-coming purchase requisitions and assigning to appropriate members of the team, regularly troubleshooting and resolving problems, managing expedited actions, and independently taking steps to overcome obstacles to efficient processing.

* Ensure that all purchases are processed in full compliance with City procurement rules and guidelines, and in accordance with Agency standards and expectations. Remaining fully apprised of administrative and operational issues and practices of the team; independently investigating and resolve issues; communicate appropriate issues to the Deputy ACCO. Developing and implementing practices to maximize efficiencies. Monitoring fair and reasonable price analyses. Promptly communicating any changes in procurement rules, laws, or practices, as well as changes in any other relevant operational matters, to the Purchase Director and Procurement Coordinators.

* Regularly attend unit, bureau, and divisional meetings. Communicating within the Agency and externally with partners and vendors to ensure that purchases comply with procurement rules and policies, and to ensure efficient requisition processing and registration. Responding to inquiries from oversight agencies such as the Comptroller's Office in an appropriate and timely manner.

* Serve as the key liaison with DCAS/OCP, Comptroller's Office and FISA, handling and managing correspondences and issues involving those offices and the Purchasing Unit. Managing and troubleshooting issues related to internal and external systems such as FMS, DCAS Direct Order System, ConTrak, and PASSPort.

* Assist with special projects.

1. A baccalaureate degree from an accredited college and four years of full-time, satisfactory professional, technical or administrative experience in one or more of the following fields: program evaluation, contract negotiations/management, business or public administration, contract community relations, or related fields; at least eighteen months must have been in an administrative, managerial or executive capacity, or supervising professional personnel performing work in program evaluation, contract negotiation/management, business or public administration; or
2. A four year high school diploma, or its equivalent, and six years of full-time, professional, technical or administrative work experience in one or more of the fields cited above; at least eighteen months must have been in an administrative, managerial or executive capacity, or supervising professional personnel as described in "1" above; or
3. A satisfactory equivalent of education and experience as cited above. However, all candidates must have the eighteen months of administrative, managerial or executive experience or experience supervising professional personnel as described in "1" above.

* Exceptional organizational, analytical, and managerial skills. * Superior oral and written communication skills and negation skills. * Ability to manage a wide range of projects simultaneously in a fast-paced environment. * Experience using FMS and PASSPort.

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.