TASK FORCE: FEMA Disaster Recovery and Homeland Security Grants

UNIT: Insurance and Contract Administration

JOB TITLE: One (1) Assistant Analyst / Analyst

CONTROL CODE: BAW-24-02



SUMMARY:

The Mayor’s Office of Management and Budget (OMB) is the City government's chief financial agency. OMB's staff of analysts and experts assembles and oversees the Mayor’s expense and capital budgets, which fund the services and activities of approximately 90 City agencies and entities.

Within OMB, the FEMA Disaster Recovery Task Force works with City, State, and federal agencies to help New York City recover from the lasting impacts of COVID-19, Hurricane Sandy, and other federally declared disaster events. Within the FEMA Disaster Recovery Task Force, the Insurance and Contract Administration Unit is responsible for management of the City’s compliance with insurance requirements conditioned by the receipt of federal grant awards with both internal and external partners. It also responds to a variety of agency needs and emerging challenges such as management of outside consultants working with the City, risk management/modeling, and various programmatic issues.

Please note that this is a grant-funded position. Your term of employment is dependent upon the availability of grant funding, but it is expected to be at least four years.

JOB DESCRIPTION:
The duties of this position may include, but are not limited to, the following activities:

- Become familiar with the regulatory requirements for public assistance as defined in the Robert T. Stafford Act and of federal regulations, policies, and guidance documents that govern disaster recovery grant awards.
- Obtain and display facility with FEMA insurance requirements and processes, research on behalf of the City responses.
- Support the Task Force on insurance policy issues, learn the OMB insurance process with adjustments and improvements made as necessary.
- Manage the City’s existing insurance portfolio, including timely renewal of expiring policies and identifying new insurance policies to be placed as needed, maintain status reports on insurance deliverables.
- Support the City’s consultant engagement, including review of invoices, tasks, and evolving policies and procedures with respect to billing, performance, and contract spending.
- Organize and coordinate additional reviews of consultant contract material across multiple OMB Task Forces.
- Display facility in working in the existing framework of databases and systems, the Grants Management System (GMS), the Task Force’s Document Management System (DMS), the Closeout Management System (CMS), and FEMA’s Grants Portal to track workflow and retain documentation.
- Understand the relationship between OMB’s various grant management systems and databases, improving existing processes when appropriate.
- Assist in the development and maintenance of databases of the City’s disaster-damaged assets and other project information for internal and external reporting, including various mapping initiatives.
- Effectively work with multiple City agencies and across Task Forces within OMB to ensure all goals are met.
- Contribute to other projects on an ad-hoc basis.

1. A baccalaureate degree from an accredited college.

DESIRED QUALIFICATIONS: - Strong analytical, organizational, and problem-solving skills with an emphasis on attention to detail. - Strong interpersonal skills, and the ability to develop and maintain working relationships. - Outstanding written and spoken communications skills. - Ability to work independently as a member of a team with moderate supervision. - Ability to work calmly and proficiently under pressure and to adhere to deadlines. - Ability to interpret and understand complex federal requirements associated with grant awards. - Must possess strong technical skills including a proficiency in Microsoft Office software (Word, Excel, PowerPoint) and the ability to learn new technology quickly. - Strong core competencies (i.e., professionalism, written and oral communication, logic, quantitative analysis, and attention to detail). - Interest in learning about FEMA and New York State policies. - Preference will be given to candidates proficient with large database management systems. - Experience with GIS software and/or programming language is a plus.

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.