TASK FORCE: FEMA Disaster Recovery and Homeland Security Grants

UNIT: FEMA Public Assistance Monitoring and Compliance

JOB TITLE: One (1) Assistant Analyst / Analyst / Senior Analyst

CONTROL CODE: BAW-20-02


SUMMARY:

The Mayor’s Office of Management and Budget (OMB) is the City government's chief financial agency. OMB's staff of analysts and experts assembles and oversees the Mayor’s expense and capital budgets, which fund the services and activities of approximately 90 City agencies and entities.

Within OMB, the FEMA Disaster Recovery and Homeland Security Grants Task Force works with City, State, and Federal agencies to help New York City recover from the devastation of Superstorm Sandy. Within the FEMA Disaster Recovery and Homeland Security Grants Task Force, the Compliance and Monitoring Unit acts as an independent review and evaluation body that is responsible for monitoring City agencies’ compliance with applicable Federal, State, and City rules and regulations.

Please note that this is a grant-funded position. Your term of employment is dependent upon the availability of grant funding, but it is expected to be at least four years.

JOB DESCRIPTION:

The duties of the position include the following:

- Obtain working knowledge of applicable Federal, State, and City rules and regulations.
- Assist in planning compliance monitoring reviews and set up management reporting.
- Design and construct tests to monitor regulatory compliance.
- Conduct a thorough review of projects/programs implemented by City Agencies to verify compliance with applicable Federal, State, and City rules and regulations.
- Prepare a detailed monitoring report after completion of each monitoring review for submission to OMB and City Agency management.
- Identify potential areas of compliance vulnerability and risk.
- Obtain working knowledge of the Document Management System (DMS) and Audit Management System (AMS).
- Track monitoring and compliance issues from identification to resolution in the AMS.
- Track corrective action plans developed by management of City agencies monitored by OMB C&M or audited by OMB’s Internal Audit team, External Auditors (Single Audit), or FEMA’s Office of Inspector General (FEMA OIG) in the AMS.
- Follow up with OMB and/or City agencies and conduct monitoring review to ensure that corrective action plans have been implemented by OMB and/or City agencies and that the plan effectively addresses identified issues.
- Assist in developing compliance aides.
- Research, examine, and track developments in City, State and Federal rules and regulations.
- Assist the compliance and monitoring team with preparing and organizing project files for audits by OMB Internal Audit and FEMA OIG.
- Assist with responding to Requests for Information from DHSES, FEMA, and FEMA OIG
- Assist with special or ad-hoc projects as necessary

1. A baccalaureate degree from an accredited college.

QUALIFICATIONS: - Experience in developing audit and compliance procedures, reports and responses. - Exceptional organizational, research, attention to detail, and problem-solving skills. - Exceptional interpersonal skills and the ability to maintain working relationships with staff, City officials, government agencies, the public - Outstanding written and spoken communications skills. - Ability to work independently as a self-motivator and to motivate others. - Ability to work calmly and proficiently under pressure and to adhere to deadlines. - Must possess strong computer technology skills including a proficiency in Microsoft Office software (Word, Excel, Access, PowerPoint) and the ability to learn new technology quickly. - Experience in a related field, such as compliance, oversight, monitoring, or auditing is preferred. - Prior experience working on City, State or Federal Grant programs is desirable.

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.