The Agency You’ll Join

The New York City Mayor’s Office is responsible for overseeing city services throughout the five boroughs, coordinating public agencies and departments, and managing public property. New York City Mayor Eric Adams is head of the executive branch of New York City's government. Previously, Mayor Adams has served the people of New York City as an NYPD officer, state senator, and Brooklyn borough president. The Adams’ administration is leading the fight to serve the people of the greatest city in the world, ensuring delivery of efficient and effective services, working to make New York City’s economy stronger, reducing inequality, improving public safety, and making the city more affordable that meets the needs of all New Yorkers. We value leadership, transparency, fairness, and efficiency as we actively seek diverse talents from various sectors to join our team.

The Team You’ll Work With

The Office of the Chief of Staff to the Mayor consists of a team dedicated to advancing and executing the Administration’s agenda. The Office manages executive operations pertaining to the Mayor’s policies, agenda, schedule, events, and day-to-day needs. The team led by the Mayor’s Chief of Staff coordinates the operations of the Office of International Affairs, the Office of Operations, the Office of Special Projects and Community Events, the Office of Citywide Event Coordination and Management, Gracie Mansion, and the Office of Correspondence, the Office of Engagement, the Office of Emerging Markets, the Office of Sports, Wellness, and Recreation, and the Office of Asylum Seeker Operations.

The Problems You’ll Solve

The Advance Associate will support the Director and Deputy Director of Advance team at large by performing the following functions:

- Overseeing the planning and execution of Mayoral events.
- The office works directly with a multitude of City Hall departments and Citywide Agencies to ensure all logistical aspects of events are arranged in advance.
- The office is also responsible for the management of staff at events to ensure each event runs smoothly. organizations as needed.
- General Support as needed, prepare briefing memoranda, provide background research and information, coordinate meeting planning and assistance, and respond to correspondence from constituents or elected officials.

Responsibilities include but are not limited to:

- Planning and managing the logistical production of official events, such as press conferences, town-hall style meetings, rallies, and a variety of photo opportunities.
- Assisting with the on-site event set-up.
- Briefing the media and relevant guests in attendance at events with details regarding the background of the event and the run of show.
- Working closely with the communications, press, community affairs, and intergovernmental affairs staff at events to ensure they understand their role in advancing the Mayor’s agenda.
- Communicating to the appropriate teams the coverage details of the Mayor’s events.

About You

- You are highly organized and detail-oriented with the ability to prioritize conflicting demands.
- You have the flexibility to meet unpredictable demands.
- You have the ability to work independently and within a fast-paced environment.
- You have excellent time management skills.
- You have excellent interpersonal and communication skills.
- You have the ability to prioritize workload and function effectively within and outside the office.
- You are proficient in Microsoft Office applications, especially Excel and PowerPoint.

Special Assistant (MA)-MGRL - 0668A

- You have a Bachelor’s degree from an accredited college or university and three years satisfactory full-time experience related to the projects and policies to be studied in the particular position.

- You have knowledge of networks in the philanthropic and nonprofit sector. - You have City Government experience. - You have the ability to thrive in a collaborative and supportive team environment. - You have research and/or analytical experience.

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.