In order to be considered for this position, candidate must be serving permanently in the title of Administrative Manager, or be reachable on DOT’s promotional list for Administrative Manager Exam #1552, or eligible under the 55a program.

The Parking Facilities and Capital Projects Group is seeking to hire an Administrative Manager who is highly skilled and qualified to perform the following tasks, which may include additional administrative duties:

- Oversee the day-to-day operation of administrative work to ensure continuity of processes, maintain productivity and ensuring personnel adhere to DOT Code of Conduct and other regulations of Unit.
- Coordinate all functions of HR related processes and handle timely responses of Arts correspondence.
- Properly collect and maintain relevant data weekly on all activities for the Parking Facilities group.
- Ensure reports are updated and maintained correctly in a timely manner.
- Proactively identify and address any issues relating to personnel and administration in a timely manner.
- Supervise and assign administrative and personnel duties to staff; PAA and Clerical Associates.
- Assist in preparing various reports on operational, unit charts and other data related documents.
- Assist in the preparation of all contract documentation, including garage contracts and funding requests. Handle contract compliance and vendor responsibility.
- Assist in all functions related to procurement of engineering and other materials and contract actions for the unit including cost effective material planning, timely resourcing, and inventory management.
- Duties may include other administrative tasks not listed.



All resumes are to be submitted electronically using one of the following methods:
Please go to www.nyc.gov/careers/search and search for Job ID #: 623632
Current employees please log on into Employee Self Service at https://hrb.nycaps.nycnet and follow the Careers Link and search for Job ID #: 623632
No phone calls, faxes or personal inquiries permitted.
Only applicants under consideration will be contacted.
Most public libraries have computers available for use.
Note: New hires must reside in NYC for the first two years of employment. Appointments are subject to OMB approval.
For more information about DOT, visit us at: www.nyc.gov/dot.


34-02 Queens Blvd. LIC, NY 11101


35 Hrs./ M-F / 7am-3pm

1. A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
3. A four-year high school diploma or its educational equivalent and six years of
satisfactory, full-time progressively responsible experience as described in "1"
above, 18 months of which must have been in an administrative, managerial,
executive or supervisory capacity. The supervisory work must have been in the
supervision of staff performing clerical/administrative work of more than
moderate difficulty; or
4. Education and/or experience equivalent to "1", "2" or "3" above. However, all
candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described in "1", "2" or "3" above. Education above
the high school level may be substituted for the general clerical/administrative
experience (but not for the administrative, managerial, executive or supervisory
experience described in "1", "2" or "3" above) at a rate of 30 semester credits
from an accredited college for 6 months of experience up to a maximum of 3½
years.

- Detailed oriented highly organized, self-motivated possess excellent verbal and writing skills. - Experience using Microsoft Word Excel, Access, Visio, FMS, and Passport.

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.