IMPORTANT NOTE: ONLY CANDIDATES WHO HAVE A PERMANENT PRINCIPAL ADMINISTARTIVE ASSOCIATE TITLE WILL BE CONSIDERED FOR AN INTERVIEW. PLEASE INCLUDE YOUR EMPLOYEE IDENTIFICATION NUMBER (EIN) WHEN APPLYING AND INDICATE IN YOUR COVER LETTER IF YOU ARE A PRINCIPAL ADMINISTRATIVE ASSOCIATE.

INTERESTED APPLICANTS IN COMPARABLE CIVIL SERVICE TITILES WHO MEET THE PREFERRED REQUIREMENTS SHOULD ALSO SUBMIT A RESUME FOR CONSIDERATION.

NYC Department of Finance (DOF) is responsible for administering the tax revenue laws of the city fairly, efficiently, and transparently to instill public confidence and encourage compliance while providing exceptional customer service.

The Finance Information Technology (FIT) Division designs, builds, and supports all facets of DOF’s computer systems, including hardware, software, applications, infrastructure, telephone, and data security. FIT delivers and administers tax-related payment programs for the City of New York by providing the information technology solutions needed to achieve its mission of collecting revenue while ensuring an efficient and improved customer experience. FIT is also responsible for the systems and websites which enable citywide payments, land records, property assessment, parking adjudications, customer service, and the Sheriff’s public safety work.

FIT is currently seeking an Administrative Liaison for the Office of the Chief Information Officer (CIO) and Deputy Commissioner. The successful candidate will play a pivotal role in assuring the smooth operation of a busy Division which employs more than 200 technologists. This is an exceptional opportunity for a polished, professional, results-oriented self-starter who is interested in learning more about technology and innovation, and who excels at office organization, efficiency, and teamwork. Under general direction with the ability to exercise independent initiative and judgment, the Division Administrative Liaison will perform difficult administrative work for the Division.

Responsibilities include, but are not limited to the following:

-Provide executive level administrative support to the CIO/Deputy Commissioner.
-Assist with managing the CIO/Deputy Commissioner's comprehensive calendar.
-Assist with agency-wide employee engagement initiatives and programs for the division including training.
-Assist with the on-boarding process of new divisional staff, including coordinating their IT equipment, software, seat assignment, and communicating their first day logistics.
-Assist with the off boarding of divisional staff, interns and consultants.
-Coordinate updates to the division's intranet site/webpage, ensuring information is reviewed, and posted in a timely fashion.
-Perform data entry and maintain spreadsheets as requested; track and log data as needed.
-Perform complex tasks as well as meet deadlines and manage multiple priorities in a timely manner.
-Assist with the summer internship and mentor program needs for the division.
-Monitor and maintain the division’s office supply inventory/storage; order, prepare and receive supplies and materials for multiple locations.
-Serve as backup to the Administrative Operations Manager.
-Perform ad hoc assignments and special projects as needed.

Additional Information:

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

PRINCIPAL ADMINISTRATIVE ASSOC - 10124

1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;
4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

-Exceptional communication, organization, and computer skills. -Demonstrated ability to handle confidential matters with the utmost professional discretion. -Experience in independently and effectively managing multiple responsibilities. -Knowledge of NYC civil service rules for hiring. -Familiarity with IT terminology and willingness to learn emerging areas. -Successful office management experience is a plus. -Proficient in Microsoft Office Suite experience including Excel, Outlook, PowerPoint, SharePoint, Teams, and Visio.

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.