With an overarching mission to eliminate ageism and ensure the dignity and quality of life of approximately 1.775 million older New Yorkers, the New York City Department for the Aging (NYC Aging) is deeply committed to helping older adults age in their homes and creating a community-care approach that reflects a model age-inclusive city.

The Bureau of Financial Services is responsible for administering the agency’s operating and capital budgets.
-The Bureau ensures funds are available for the procurement of goods and services, invoices are paid in a timely manner, and that all funds are spent on allowable services, with reasonable and auditable costs that reflect the agency's mission.
-The Bureau reviews audited financial statements from providers and investigates areas of concern.

The Bureau of Financial Services seeks a highly motivated individual to serve as an Administrative Budget Analyst under supervision of the Senior Director, Budget: Planning & Monitoring Unit, with latitude for independent work, the selected candidate will perform extensive duties pertaining to the internal capital budget for the Department for the Aging (NYC Aging) in providing essential Budget oversight in the Budget: Planning & Monitoring Unit. The duties will include but not be limited to:

OPERATIONAL:
- Create budget modifications in the City Financial Management System (FMS) for both Personnel and Other than Personnel budgets.
- Review and submit increases and decreases of existing contracts in FMS3.
- Assist in the reconciliation of the internal operating budgets with FMS to ensure that the initial budget, modifications, and charge-backs are posted correctly.
- Coordinate directly with grant managers to review and analyze, and update their budgets in FMS and prepare Grant budget modifications.
- Prepare and submit quarterly updates to the Spending Plan for Office of Management and Budget (OMB) via FMS.
- Serve as a Budget Preparer in Passport for AOTPS budget actions.
- Serve as a liaison and in providing information to OMB and internal NYC Aging's Program areas on budget modifications, grant applications and other budget request
- Coordinate with The Office of Human Resources (OHR) on staff positions and personnel funding availability.
- Create & Maintain Personnel Services (PS) in a timely manner for implementation for the new payroll fiscal year.
- Maintain the Budget Planning & Monitoring Personnel Projection Spreadsheet with real time data.
- Responsible for the review and approval of NYC Aging job postings and Personnel Action Request (PAR) along with other NYC Aging hiring proposals for appropriate funding and headcount.
- Create & Maintain the Personnel Services (PS) allocations and maintain records of Personnel Services (PS) changes based on grant allocation, salary adjustments, staff reorganizations and other Personnel Services (PS) actions implemented by The Office of Human Resources.
- Serve as a liaison between The Office of General & Administrative Services, The Office of Procurement, NYC Aging Grant Managers, and the Bureau of Financial Services/Budget Unit to approve/review purchase request.

ANALYTICS:
- Maintain, create, update, and prepare statistical reports using Microsoft Excel.
- Assist in the preparation of NYC Aging's annual budget update.
- Execute special projects as assigned by Financial Services Senior Leadership
- Participate and assist in preparing the Capital Budget for NYC Aging.

1. A master’s degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and the Council for Higher Education Accreditation (CHEA) in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and one year of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; or in management or methods analysis, operations research, organizational research or program evaluation; or in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee
benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area; or
2. A baccalaureate degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and the Council for Higher Education Accreditation (CHEA) and three years of satisfactory full-time professional experience in the areas described in “1" above.

- Extensive working knowledge of FMS 2 and FMS 3 preferred. - Knowledge of Passport and Accelerator Financial a plus. - Understanding the City of New York's Accrual process, a plus. - Advanced skills in Microsoft Excel such as the ability to use Pivot tables, V look-ups and to create transparent spreadsheets. - Knowledge of the Encumbrance Approval Process a plus. - Well-versed in the City of New York's Expense and Capital Budget Process. Must be able to complete Certificates to Proceed and be able to update FMS for Capital projects and maintain the Capital Plan spreadsheets. - Ability to adapt to a changing environment, handle multiple priorities, engage in critical thinking and apply creative problem-solving skills. - Two years of experience in the field of Public Finance a plus. - Ability to communicate with a diverse population verbally and in writing a plus. - Ability to organize projects, and attention to details and exercise independent judgment with minimum supervision. - The successful candidate should possess excellent interpersonal skills with the desire to enhance existing skills as well as learn new skills.

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.