NOTE: THE ACTUAL SALARY RANGE FOR THIS POSITION IS $56,971 - $77,659.

Organization

The New York City Housing Authority (NYCHA) is the nation’s oldest and largest public housing authority with more than 177,000 apartments, and responsibility for administering a citywide Section 8 leased housing program that serves over 200,000 additional tenants. NYCHA’s mission is to provide quality housing for New Yorkers that is sustainable, inclusive, and safe, while fostering opportunities for economic mobility.

NYCHA’s Asset & Capital Management (A&CM) Division leads the Authority’s capital, sustainability and resiliency programs that comprise a $5 billion capital projects portfolio – one of the largest in NY State – as well as range of activities related to property modernization and strategic asset management. A&CM aims to preserve and modernize NYCHA buildings and apartments through strategic portfolio planning, comprehensive design standards, innovative financing and project delivery models, strong partnership with NYCHA residents and other stakeholders, and effective program and project management of capital investments. The Division also positions NYCHA’s housing portfolio for the future by piloting and scaling-up sustainability and resiliency technologies and practices, improving residents’ quality of life while enhancing building performance.

Position Description

The Chief Asset & Capital Management Officer (CACMO) is seeking to hire an Administrative Associate to provide executive administrative and communication assistance to the CACMO, as well as manage daily operations of the Office of the CACMO working closely with various staff in the office. Executive assistance to the CACMO will include proactively coordinating the CACMO’s meeting scheduling, transport, signature approval, and printing needs, and providing other administrative and logistical support. The Administrative Associate will also play a critical role in managing various activities led by the Office of the CACMO including organizing large meetings and events involving staff from the A&CM Division, other parts of NYCHA, and/or stakeholders, as well as supporting logistics related to recruitment and onboarding of new staff to the Office, office and supply management, and coordinating development and printing of materials for meetings.

The Administrative Associate role requires a pro-active mindset, excellent organizational, interpersonal and communication skills, and experience providing administrative and office management support to an executive office. Candidates should be able to operate with limited direction and work well in teams and should be proficient in standard software (such as MS Office Suite, SharePoint & Teams, Adobe Acrobat) and quick to learn new software and skills.

Some day-to-day responsibilities include:

1. Manage the CACMO's schedule, travel, signature approval, printing, and mailing needs.
2. Assist in managing the Division’s SharePoint / Teams sites, email distribution lists, team meeting invites, Zoom accounts, and other shared resources.
3. Coordinate onboarding of new staff in the Office of the CACMO, and ensure staff have equipment and materials required.
4. Lead planning and coordination of large team, divisional and stakeholder events, including scheduling, procuring venues, preparing and printing materials, organizing transport, coordinating team members, etc.
5. Facilitate the purchase of software licenses and distribution among staff as needed.

Key Competencies

1. Executive Assistance: Proactively anticipates executive support needs, knows when to seek input, and effectively executes on tasks with limited direction. Effectively identifies and implements systematic improvements to executive office processes.
2. Task & Project Management: Organizing thinker and planner, and structured problem-solver, able to juggle competing priorities and drive forward initiatives and tasks. Shows strong ownership, and upward management.
3. Communication & Collaboration: Excellent interpersonal skills with a demonstrated ability to collaborate effectively with internal and external stakeholders across diverse backgrounds. Strong verbal and written communication skills, including the ability to convey complicated issues clearly and simply.

Additional Information

1. Candidates with permanent civil service status in the titles of Administrative Manager (NM) L1 and Principal Administrative Associate L3 will also be considered.
2. NYCHA employees applying for promotional, title or level change opportunities must have served a period of one year at current location and in current title and level (if applicable).
3. NYCHA residents are encouraged to apply.

Please read this posting carefully to make certain you meet the minimum qualification requirements before applying to this position.

1. High school graduation or evidence of having passed an examination for a high school equivalency diploma and three years of stenographic or word processing experience including at least one year as a secretary; or
2. Education and/or Experience equivalent to “1” above. However, all candidates must possess a High School diploma or its educational equivalent.

In addition, must have the ability to type a minimum of 60 words per minute.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.