IMPORTANT NOTE: ONLY CANDIDATES WHO HAVE A PERMANENT PRINCIPAL ADMINISTRATIVE ASSOCIATE CIVIL SERVICE TITLE OR ARE REACHABLE ON PRINCIPAL ADMINISTRATIVE ASSOCIATE EXAM NO. 1128 WILL BE CONSIDERED FOR AN INTERVIEW. PLEASE INCLUDE YOUR EMPLOYEE IDENTIFICATION NUMBER (EIN) WHEN APPLYING AND INDICATE IN YOUR COVER LETTER IF YOU ARE A PERMANENT PRINCIPAL ADMINISTRATIVE ASSOCIATE.

NYC Department of Finance (DOF) is responsible for administering the tax revenue laws of the city fairly, efficiently, and transparently to instill public confidence and encourage compliance while providing exceptional customer service.

DOF’s Finance Information Technology (FIT) Division designs, builds, and supports all facets of DOF’s computer systems, including hardware, software, applications, infrastructure, telephone, and data security. FIT delivers and administers tax-related payment programs for the City of New York by providing the information technology solutions needed to achieve its mission of collecting revenue while ensuring an efficient and improved customer experience. FIT is also responsible for the systems and websites which enable citywide payments, land records, property assessment, parking adjudications, customer service, and the Sheriff’s public safety work.

FIT is currently seeking an Administrative Assistant for the Office of the Chief Information Officer (CIO) and Deputy Commissioner. Reporting to the Administrative Operations Manager, the successful candidate will play a pivotal role in assuring the smooth operation of a busy Division which employs more than 200 technologists. This is an exceptional opportunity for a polished, professional, results-oriented self-starter who is interested in learning more about technology and innovation, and who excels at office organization, efficiency, and teamwork.

The Administrative Assistant will perform critical, professional office administration and support for the FIT Division.

Responsibilities will include but not be limited to the following:

-Coordinate the CIO/Deputy Commissioner's comprehensive calendar.
-Serve as division coordinator for agency-wide employee engagement initiatives and programs for the division including trainings.
-Assist with the office-related on-boarding process of new staff, consultants and interns such as coordinating the request for IT equipment, software, seat assignment, and communicating their first day reporting logistics. In addition to assisting with the off-boarding process such as submitting requests to deactivate network accounts, collecting DOF IDs and equipment.
-Coordinate updates for the division's intranet site/webpage to ensure information is reviewed, updated and posted in a timely fashion.
-Perform data entry and maintain Division-related spreadsheets as requested; track and log data as needed.
-Perform complex tasks as well as meet deadlines and manage multiple priorities in a timely manner.
-Assist with the high school apprentice, summer internship, and mentor programs logistics/needs for the division.
-Ensure the office runs efficiently by overseeing organization, supplies, and equipment maintenance.
-Improve, monitor and maintain the division’s office supply inventory/storage; order, prepare and receive supplies and materials for multiple locations.
-Interface with the Facilities team concerning workspace needs.
-Serve as backup to the Administrative Operations Manager.
-Perform ad-hoc assignments and special projects as needed.


Additional Information:
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

This position may be eligible for remote work up to 2 days per week, pursuant to the Remote Work Pilot Program agreed between the City and the Collective Bargaining Unit representing employees serving in the civil service title

PRINCIPAL ADMINISTRATIVE ASSOC - 10124

1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;
4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

-Exceptional communication, organization, and computer skills. -Demonstrated ability to handle confidential matters with the utmost professional discretion. -Experience in independently and effectively managing multiple responsibilities. -Familiarity with IT terminology and willingness to learn emerging areas. -Successful office management experience is a plus. -Proficient in Microsoft Office Suite experience including Excel, Outlook, PowerPoint, SharePoint, Teams, and Visio.

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.