IF YOU ARE HIRED PROVISIONALLY IN THE CLERICAL ASSOCIATE TITLE, YOU MUST TAKE AND PASS THE CIVIL SERVICE EXAM WHEN IT BECOMES AVAILABLE TO BE ELIGIBLE FOR CONTINUED EMPLOYMENT.

The Department of Homeless Services is comprised of 2,000 employees and with an annual operating budget of over $1 billion. DHS is one of the largest organizations of its kind committed to preventing and addressing homelessness in New York City. Collaborating with other public agencies and not-for-profit partners, DHS works to prevent homelessness before it occurs, reduce street homelessness, and assist New Yorkers to transition from shelter into appropriate permanent housing.

HERO is the sole 24/7 DHS organizational unit that identifies and secures shelter for families and single adults who apply for emergency housing assistance. HERO is composed of seven sections: Placement, Transfers and Transportation, Vacancy Control for Families with Children and Single Adults, Data & Systems, Strategic Initiatives, Care Day Certification and Portfolio Management.

The Department of Homeless Services (DHS) is recruiting for one (1) Clerical Associate III to function as an Administrative Assistant who will:

- Oversee new staff on-boarding process by submitting appropriate documents to IT, Telecomm., and Administration.

- Prepare meeting agendas and document meetings effectively to distribute afterwards to the workgroup.

- Monitor mandated trainings for staff development via tracker.

- Assist in organizing employee morale-boosting events such as Excellence & Recognition, Customer Service, and holiday events.

- Draft and distribute memorandums for staffing and managerial needs.

- Manage calendar schedules and coordinate meetings between internal and external stakeholders.

- Maintain and upkeep staff files, divisional mail lists, organizational charts, unit contacts and PTO.

- Uphold two worksite locations by monitoring and ordering bulk supplies and distribute accordingly.

Work Location: 33 Beaver Street / 260 11th Avenue.

Hours/Schedule: Monday-Friday 9:00AM - 5:00PM

Qualification Requirements
A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience.
Skills Requirement
Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.

- Strong problem-solving and organizational skills. - Administrative experience in a busy, high demand, deadline-oriented environment. - Ability to multi-task. - Excellent interpersonal, written, and verbal communication skills. - Computer skills in Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Teams, Adobe, and Outlook

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.