The OATH Trials Division seeks to hire a full-time Confidential Secretary who will provide administrative support on a daily basis for the Administrative Law Judges of the Trials Division.

Specific duties will include, but are not limited to:

Preparing highly confidential material in set office formats;
Making edits and revisions of legal documents and transcripts;
Preparing all written materials accurately and with correct spelling and grammar;
Using agency recording software and headphone equipment, and promptly uploading recordings of proceedings for transcription;
Proof-reading, correcting reports and recommendations, and other decision and correspondence for final distribution in accordance with instructions;
Preparing and distributing correspondence;
Arranging conference calls with multiple parties and screening all calls for the judges;
Performing data entry, scanning, and filing electronic documents into the agency’s databases;
Providing support for all other related support functions and tasks assigned.
Setting up virtual conferences and trial proceedings for the judges and multiple parties and attorneys;
Assisting the judges with their scheduling and calendars;
Arranging for language interpretation services as needed; and
Monitoring and reporting to the supervisor on the quality of interpretation and transcription services.

The candidate must be capable of exercising sound judgment under supervision, maintain the confidentiality of sensitive investigative and adjudicatory information, and must be a strong team player.

Qualification Requirements
1. Graduation from a senior high school or evidence of having passed an examination for a high school equivalency diploma and three (3) years of satisfactory, full-time experience in stenographic work; or a satisfactory equivalent; and

2. Ability to take dictation at the rate of 90 words per minute and type a minimum of 45 words per minute.

- Knowledge of Microsoft Word, Excel, Outlook, Webex, Teams, Zoom. - Office experience as well as demonstrable background dealing with members of the public. - Excellent oral and written communication skills.

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.