The Bronx District Attorney’s Office is seeking well-qualified staff whose diverse backgrounds reflect an ability to serve the over 1.4 million members of the Bronx County community and pursue a safer Bronx through fair justice. The Adolescent Offender Unit is seeking an Administrative Assistant, who, under the supervision of the Supervisor and Grand Jury Chief and with latitude for independent judgment and initiative will provide complex administrative support.



JOB RESPONSIBILITIES:

Organize the Chief’s and two (2) additional Assistant District Attorneys’ (ADA) schedules, plan meetings and events

Maintain and produce multiple computerized spreadsheets, pivot tables, and reports

Creates excel spreadsheet record as the cases come into the complaint room, are arraigned in the Youth Part, are removed to the Family Court, and are retained by BXDA

Assist in preparing written material, including confidential and sensitive documents

Answer and screen telephone calls by determining the nature of the request and responding appropriately

Collects and retains all folders for removed cases for creation of sealed storage.

Creates daily calendar from BXDA, NYPD and OCA databases.

Act as coverage for the Grand Jury Administrative Assistant when out on Vacation or sick

Order supplies

Create and maintain a filing system

Support Indictment Clerk and perform other clerical duties when needed

Serve as liaison to a variety of internal and external resources , providing timely and accurate information

All other relevant duties as designated by supervisory staff


QUALIFICATIONS:


A Bachelor’s degree or a High School diploma/GED and four (4) years of prior work experience in a law firm, governmental agency, civic or community organization

Ability to maintain a strict order of confidentiality and handle issues in a discreet manner

Exceptional organizational skills and strong attention to detail

Excellent interpersonal, oral, and written communication skills

Proficient in Microsoft Office particularly Word, Excel (especially Pivot Tables), and Outlook

Ability to work in a fast-paced environment

Qualification Requirements
1. High school graduation or equivalent and three years of experience in community work or community centered activities in an area related to duties described above; or
2. Education and/or experience which is equivalent to "1" above.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.