TASK FORCE: EXECUTIVE

JOB TITLE: One (1) Administrative Assistant

CONTROL CODE: EXE-25-02


SUMMARY:

The Mayor’s Office of Management and Budget (OMB) is the City government's chief financial agency. OMB's staff of analysts and experts assembles and oversees the Mayor’s expense and capital budgets, which fund the services and activities of more than 90 City agencies and entities.

OMB is seeking an Administrative Assistant to assist senior-level staff. OMB is responsible for preparing the Mayor's Preliminary and Executive Budgets and for advising the Mayor on issues affecting the City's fiscal health and the efficiency of City services and programs.

JOB DESCRIPTION:

The duties of the position include the following activities:

- Manage schedules and leave calendars, set up meetings, edit and format documents, and complete paperwork such as travel and reimbursement forms.

- Maintain contact lists and files for the team, screen calls, communicate facility issues, and order supplies for the office.

- Type, proofread and format documents, including memoranda and briefings.

- Prepare spreadsheets and Power Point presentations.

- Track and respond to correspondence.

- Create and maintain files.

- Perform other administrative tasks as requested.


SALARY:

Commensurate with Experience. Minimum salary of $60,000+.

QUALIFICATIONS:

- A baccalaureate degree from an accredited college.

- Proficient in Microsoft Office.

- Excellent oral and written communication skills.

- Demonstrated organizational skills.

- Proven ability to take on multiple tasks simultaneously and work under pressure.

- Must be able to work late nights and weekends as needed.

- At least 3 years of administrative support experience.

Assignment Level I
1. Ability to type at a minimum of 45 words per minute, after accounting for errors.
2. Ability to line up, center and accurately type statistical tables and charts, within a reasonable period of time.
3. Graduation from a senior high school or equivalent.
Assignment Level II
1. Five years experience in a responsible secretarial position which includes formatting of correspondence, reports, statistical charts and records, one year of which must have been in a position of experience which includes determining formatting decisions for extremely complex reports, charts and statistical tables.
2. Ability to type at a minimum net speed of 55 words per minute (after accounting for errors). 3. Graduation from a senior high school or equivalent.

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.