Job Description:

SBS is seeking an Accounts Payable Officer who will report to the Fiscal Director and Accounts Payable Supervisor, the selected candidate will process payments to vendors with contracts or purchase orders in compliance with the Directives of the City Comptroller, Federal, and Department procedures.

Specifically, the functions of the Accounts Payable Officer will be to:

- Process payment vouchers expeditiously and accurately to approved contracts/vendors using the City’s Financial Management System (FMS3), NYC HHS Accelerator and Passport.

- Analyze contractors’ Monthly Financial Report and other documents to ensure invoices are properly supported with back-up documentation.

- Coordinate with program personnel on budget allocations and funding agreements

- Coordinate the annual audit, process all closing entries

- Track payments and expenses for each contract or vendor and ensure it does not exceed the budget line;

- Check FMS to ensure fund availability before processing/entering payment in FMS and inform procurement and budget units to increase or decrease encumbrances for contracts/vendors.

- Maintain files and records according to Department procedures.

- Coordinate with Supervisor to ensure contract close out payments are done diligently and accurately.

- Perform special Fiscal projects as needed

1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
3. Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

- Outstanding interpersonal and communications skills - Excellent MS Excel, Word and Outlook skills - Experience working with diverse groups of people - Strong work ethic and attention to detail - Ability to organize and drive projects to timely completion - Previous accounts payable experience and familiarity with FMS system

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.